Payroll Executive

Job Title: Payroll Executive / Payroll Officer

Department: Human Resources

Location: Manufacturing Unit/Gurugram

______________

Job Summary

The Payroll Executive is responsible for managing end-to-end payroll processing for employees in a manufacturing setup, ensuring accuracy, statutory compliance, and timely salary disbursement. The role involves handling attendance, ‍​overtime, statutory deductions, and coordination with HR, Finance, and plant operations.

_‌_____________

Key Responsibilities

1. Payroll Processing

• Process monthly payroll for workers, staff, and contract employees 

• Verify attendance, shifts, ov⁠ertime, and leave records 

• Ensure accurate ​calculation of wages, bonuses, incentives, and deductions 

• Handle full & final settlements (F&F) 

______________

2. Statutory Compliance

• Ensure compliance with labor laws ⁠applicable to manufacturing units: 

o PF (Provident Fund) ⁠

o ESI (Employee State Insurance) ) 

o Bonus, Gratuity, and Minimum Wages Act 

• Prepare and file statutory returns within deadlines 

______________

3. Attendance & Leave Management

• Coordinate with production/plant teams for attendance inputs 

• Manage biometric or manual attendance sy⁠stems‍ 

• Track absenteeism, late marks, and overtime 

______________

4. Data Management & Reporting

• Maintain payroll records and employee salary data 

• Generate payroll reports, MIS, and cost analysis 

• Support audits (internal/external/statutory) 

______________

5. Employee Queries

• Resolve payroll-related queries (salary, deductions, tax, etc.) 

• Provide payslips and explain salary structure 

______________

6. Coordination

• Work closely with: 

o HR team (employee data updates) 

o Finance (salary disbursement, accounting) 

o Production/Plant supervisors (attendance inputs) 

______________

Key Skills & Competencies

• Strong knowledge of payroll processes in manufacturing 

• Familiarity with labor laws and statutory compliance 

• Proficiency in E‍xce‍l and payroll software (e.g., SAP, Tally, or HRMS tools) 

• Attention to detail and accuracy 

• Good communication and problem-solving skills 

______________

Qu⁠alifications

• Bachelor’s degree in HR, Commerce, or related field 

• Certification in Payroll/HR (preferred) 

______________

Experience

• 3 to 10 years and above payroll experience (preferably in manufacturing/plant setup) 

​______________

Preferred Experience

• Handling large workforce (including contract labor) 

• Experience with shift-based and overtime-heavy envir‌on‍ments