Receptionist / Front Office Executive

Real Estate Advisory & Consulting

Job Description — Front Office Receptionist

Position: Receptionist / Front Office Executive

Location: Sector 18, Noida, Uttar Pradesh

Department: Administration / Front Office

Reports To: Office Manager / Founder

Employment Type: Full-time, On-site

Working Days: 6 days a week (as per office roster)

Role Overview

The Receptionist is the first point of contact for clients, investors, developers, and visitors at our Sector 18 office. This role is central to creating a professional, warm, and organised first impression of the firm. The ideal candidate is presentable, well-spoken, courteous, and highly organised, capable of managing the front desk while supporting day-to-day administrative and coordination activities.

Key Responsibilities

•   Front Desk Management: Greet clients and visitors warmly, ensure they are comfortable, and direct them to the appropriate person or meeting room.

•   Call Handling: Answer, screen, and route incoming calls professionally; take accurate messages and follow up on them promptly.

•   Appointment Coordination: Maintain the meeting room calendar, schedule client appointments and site visits, and coordinate with the sales team to avoid conflicts.

•   Visitor & Enquiry Records: Log walk-in and telephonic enquiries, capture basic client details, and forward leads to the concerned sales executive without delay.

•   Mail & Courier: Receive and dispatch couriers, letters, and documents; maintain inward/outward registers and hand over items to the right person.

•   Office Upkeep: Keep the reception and client-facing areas clean, tidy, and well-stocked; ensure refreshments are offered to visitors.

•   Administrative Support: Support the team with data entry, filing, photocopying, scanning, and maintaining physical and digital records of documents.

•   Inventory: Monitor stationery and pantry supplies and raise timely requests for replenishment.

•   Coordination: Assist in coordinating client site visits, cab bookings, and internal communication between departments.

•   Discipline & Confidentiality: Follow office SOPs, maintain confidentiality of client and company information, and uphold the firm's professional image at all times.

Required Qualifications & Skills

•   Graduate in any discipline (12th pass with strong experience may be considered).

•   0–3 years of experience as a receptionist, front office executive, or in a customer-facing role; real estate or hospitality background is an advantage.

•   Fluent in Hindi and good working English — clear, confident verbal and written communication.

•   Presentable, well-groomed, and comfortable interacting with high-value clients.

•   Proficient in MS Office (Word, Excel, Outlook), email, and comfortable using WhatsApp Business and basic CRM tools.

•   Well-organised, punctual, and able to multitask under a busy front desk.

•   Positive attitude, patience, and a service-oriented mindset.

What We Offer

•   A professional and growth-oriented work environment in a fast-scaling real estate advisory firm.

•   Structured processes, training, and clear performance parameters.

•   Competitive salary based on experience and skill set, plus a stable full-time role in a prime Sector 18 location.

How to Apply

Interested candidates may share their updated CV and a recent photograph at the office email / contact number. Please mention “Receptionist – Sector 18” in the subject line.

Agarwal and Gehlot Realtors Private Limited — Sector 18, Noida