Operations Executive

Job Description

• Provide executive and administrative support to leadership on a day-to-day basis.
• Manage executive calendars, meetings, appointments, and professional correspondence.
• Coordinate with internal teams, contractors, and external stakeholders to ensure timely follow-ups.
• Organize, maintain, and manage company documents, records, and digital files.
• Create, update, and maintain spreadsheets, reports, and operational trackers.
• Track invoices, payments, and other administrative records with accuracy.
• Assist with weekly payroll preparation and employee information verification.
• Support HR activities, including onboarding documentation and contractor record management.
• Perform basic bookkeeping tasks, including QuickBooks data entry, transaction categorization, and record maintenance.
• Support healthcare operations by tracking documentation, therapist notes, billing workflows, and scheduling activities.
• Maintain and update CRM records, databases, and operational systems to ensure data accuracy.
• Prepare management reports and operational summaries as required.
• Communicate professionally with team members, clients, and vendors.
• Identify process improvements and proactively resolve operational issues.
• Handle multiple priorities independently while maintaining a high level of accuracy and confidentiality.
• Learn and adapt quickly to new software, tools, and business processes.