Executive Assistant To Director & Senior Management

Executive Assistant to Director & Senior Management

Company: Rivotta India Private Limited

Industry: Audio-Visual | IT Infrastructure | Office Automation | System Integration

Position: 1

Location: Vasant Vihar, South Delhi

Employment Type: Full-Time

Experience Required: Minimum 6 Years

Working Days: Monday to Saturday

About Rivotta IndiaRivotta India Private Limited is a leading System Integrator delivering end-to-end solutions in Audio Visual, IT Infrastructure, Office Automation, Smart Office and Collaboration Solutions. We work with corporates, MNCs, government organisations, embassies, defence establishments and institutional clients across India.

We are seeking a highly capable, polished and proactive Executive Assistant to provide strategic, administrative and operational support to the Director and Senior Management.

Role OverviewThis is a high-visibility role for a mature, intelligent and exceptionally organised professional who can independently manage day-to-day priorities for the Director and Senior Management.

The Executive Assistant will work closely with leadership, including Shivangi, to streamline operations, coordinate staff reporting, prepare business data and MIS, manage calendars and travel, support presentations, and maintain effective communication with clients and internal teams. The candidate should be comfortable travelling across India with senior management for important client meetings, presentations and business engagements.

• Key Roles & ResponsibilitiesExecutive & Strategic SupportManage the Director’s and senior management’s daily schedules, calendars, meetings, calls, reminders and priorities.
• Maintain detailed daily, weekly and monthly action plans, trackers and follow-up schedules.
• Prepare meeting agendas, Minutes of Meetings (MOM), action points and closure reports.
• Support the Director in business planning, decision-making, presentations and execution of strategic initiatives.
• Handle confidential correspondence, sensitive documentation and leadership communication with complete professionalism.
• Travel, Itinerary & Meeting CoordinationPrepare detailed travel itineraries for the Director and senior management, including travel bookings, hotel arrangements, local transport, meeting schedules and client visit plans.
• Coordinate domestic travel across Delhi-NCR and Pan India.
• Accompany senior management on business travel, client meetings and presentations whenever required.
• Ensure every travel plan is well coordinated, time-efficient and aligned with business priorities.
• MIS, Data Management & ReportingCollect daily, weekly and monthly updates from staff and department heads on behalf of management.
• Create and maintain professional MIS reports, dashboards, performance summaries, sales trackers, task trackers and business pipeline reports.
• Analyse operational and sales data to highlight pending actions, key priorities and decision-support insights.
• Maintain accurate records, databases, CRM updates, client communication logs and follow-up trackers.
• Prepare high-quality Excel reports, PowerPoint presentations, proposals and Word documents.
• Sales Coordination & Client CommunicationCoordinate with corporate clients, MNCs, OEMs, consultants, government departments, embassies, defence and institutional customers.
• Assist with proposals, quotations, presentations, follow-ups and business-development activities.
• Support management in maintaining strong client relationships and identifying cross-selling opportunities.
• Participate in client meetings and assist senior management in delivering impactful business presentations.
• Ensure timely follow-up with internal teams, clients, vendors and stakeholders for closure of commitments.
• Corporate Communication, PR & Marketing SupportDraft professional emails, client communications, business correspondence and presentation content.
• Support the company’s corporate communication, public relations and marketing initiatives.
• Help strengthen the company’s professional image through polished communication, timely coordination and strong stakeholder engagement.
• Build and maintain positive working relationships with clients, OEMs, vendors and internal teams.
• Staff, HR & Office CoordinationTake regular task updates and reporting from employees on behalf of the Director and Shivangi.
• Coordinate across departments to ensure accountability, deadlines and deliverables are met.
• Assist with attendance monitoring, hiring coordination, onboarding support and employee follow-ups.
• Support smooth day-to-day office operations while maintaining discipline, professionalism and confidentiality.
• Candidate ProfileMinimum 5 years of experience as an Executive Assistant, Personal Assistant, Business Support Executive, Sales Coordinator or similar leadership-support role.
• Excellent spoken and written English, with strong professional email-drafting skills.
• Exceptional command of MS Excel, PowerPoint and Word; expertise in MIS, reporting, dashboards and presentations is essential.
• Strong ability to prepare detailed itineraries, manage travel arrangements and coordinate multiple priorities.
• Excellent interpersonal, liaison, negotiation and stakeholder-management skills.
• Strong PR, corporate communication and marketing orientation.
• Presentable, confident, mature and highly professional personality.
• Ability to work independently, maintain confidentiality and take ownership of tasks.
• Willingness to travel frequently across Delhi-NCR and Pan India with senior management.
• Experience in System Integration, AV, IT Infrastructure, Office Automation or Government business will be an advantage.

Office Location:

Rivotta India Private Limited

20E, 2nd Floor, Basant Lok

Vasant Vihar, New Delhi – 110057

Conveniently located near Vasant Vihar Metro Station on the Magenta Line.

How to ApplyInterested candidates may send their updated CV to:

Email: hr@rivottaindia.com

WhatsApp: 9810044555