Administrator

Job Summary

The Administration Head is responsible for overseeing and managing the organization's administrative functions to ensure efficient business operations. This role involves supervising administrative staff, managing facilities, coordinating office operations, controlling administrative budgets, and ensuring compliance with company policies and procedures.

Key Responsibilities:

• Administrative ManagementDevelop, implement, and monitor administrative policies and procedures.
• Oversee daily office operations to ensure smooth business functioning.
• Manage administrative staff, including recruitment, training, performance evaluation, and development.
• Coordinate and supervise office support services.

Facilities & Asset Management:

• Ensure proper maintenance and security of office facilities.
• Manage office assets, equipment, furniture, and supplies.
• Coordinate with vendors, contractors, and service providers for facility-related services.
• Oversee office renovations, relocations, and space planning when required.
• Budget & Cost ControlPrepare and manage the administration department budget.
• Monitor administrative expenses and implement cost-saving initiatives.
• Negotiate contracts and service agreements with suppliers and vendors.

Compliance & Governance:

• Ensure compliance with company policies, health and safety regulations, and statutory requirements.
• Maintain administrative records, contracts, licenses, and documentation.
• Support audits and compliance reviews.
• Procurement & Vendor Management:
• Oversee procurement of office supplies and services.
• Evaluate vendor performance and maintain strong supplier relationships.
• Ensure timely renewal of contracts and service agreements.
• Employee Support ServicesCoordinate travel arrangements, accommodation, transportation, and employee welfare services.
• Support HR and other departments with administrative requirements.
• Organize company events, meetings, and corporate functions.
• Required QualificationsBachelor's degree in Business Administration, Management, or a related field.
• Master's degree or professional certification is an advantage.
• 2–6 years of administrative experience, with at least 1–2 years in a managerial role.

Required Skills:

• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Budgeting and cost-control expertise.
• Vendor and contract management skills.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making capabilities.
• Proficiency in Microsoft Office and administration management systems.