Secretary / Executive Assistant

Executive Assistant & Coordinator to the Founder

Location: Sarjapur–Attibele area, Bengaluru

Type: Full-time

Reports to: Founder

I am looking for a reliable and organised person who can help manage my schedule, coordinate meetings and travel, follow up with teams and clients, and make sure important work does not get missed.

This is a hands-on coordination role. Formal qualifications are less important than responsibility, communication and the ability to follow up until work is completed.

Main responsibilities

• Manage my calendar, appointments and meetings.
• Remind me about important meetings, calls, payments and commitments.
• Coordinate with teams and collect regular work updates.
• Follow up on pending tasks and maintain a simple action list.
• Coordinate meetings and follow-ups with clients and partners.
• Take meeting notes and record who is responsible for each task.
• Arrange vehicles, drivers, travel, hotels and meeting locations.
• Coordinate visitors, documents, couriers and signatures.
• Make calls and send routine messages on my behalf when instructed.
• Prepare a short morning schedule and an evening pending-work update.
• Help coordinate selected personal appointments and household logistics.
• Keep all business and personal information confidential.

Working hours and availability

• The person should generally be reachable between 8:00 AM and 8:00 PM.
• Normal work will be during regular business hours.
• Early-morning and evening coordination can usually be handled remotely.
• The person must be available remotely on weekends for urgent or planned matters.
• Weekend work will normally involve calls, messages and coordination—not continuous office work.
• A weekly day off and compensatory time will be provided according to the work requirement.

Who can apply

• Diploma holder or graduate.
• Around 2–5 years of experience in administration, personal assistance, front office, customer service, travel coordination or operations.
• Able to speak and write simple, professional English.
• Kannada and Hindi would be useful.
• Comfortable using WhatsApp, email, Google Calendar and Excel or Google Sheets.
• Able to understand instructions and maintain a clear pending-work list.
• Comfortable following up repeatedly with employees, clients and vendors.
• Honest, punctual, calm and responsible.
• Must be reachable by phone and able to coordinate remotely.
• Candidates living near Sarjapur, Attibele or Electronic City will be preferred.

The person should be

• Proactive and not wait for reminders.
• Comfortable speaking with different types of people.
• Persistent in getting updates and closing pending work.
• Able to identify urgent matters and inform me immediately.
• Careful with confidential information.
• Flexible when schedules change unexpectedly.
• Interested in working in this role for the long term.

What success looks like

• My calendar and daily schedule remain organised.
• Meetings and travel arrangements happen without confusion.
• Team and client commitments are followed up on time.
• Important pending items are brought to my attention.
• I receive a clear morning plan and evening status update.
• Nothing important is missed because it was forgotten or not followed up.

Work-related phone and local travel expenses will be reimbursed.

Compensation can be reviewed after six months based on performance.

How to apply

Please share:

• Your résumé.
• Current location of residence.
• Previous work experience.
• Current and expected salary.
• Notice period or earliest joining date.
• Whether the 8:00 AM–8:00 PM availability window and weekend remote coordination are workable for you.