Accountant/ Accounts Executive

Job Title:- Account Executive

Job Summary:

The Sales Account Executive is responsible for managing sales documentation, invoice verification, Tally entries, banking transactions, petty cash, and customer billing processes. The role ensures accurate financial records, smooth coordination with the accounts and dispatch teams, and compliance with company procedures.

Key Responsibilities:

* Verify sales invoices, credit notes, and maintain proper serial filing.

* Check product pricing before invoice generation.

* Ensure sales department authorization on invoices and credit notes.

* Record accurate sales, customer, GST, receipt, and quotation entries in Tally.

* Manage banking activities including RTGS preparation, cheque deposits, refund applications, and payment tracking.

* Maintain petty cash records for transportation, refunds, and coupon payments.

* Record cash expense vouchers and prepare monthly expense reports.

* Reconcile sundry debtors and identify discrepancies in sales registers and credit notes.

* Generate Invoice IRN and Credit Note IRN as per GST requirements.

* Organize and maintain invoice, wholesale bill, and credit note files.

* Monitor dispatch reports and coordinate with the warehouse.

* Prepare delivery challans and E-Way Bills.

* Add new products to the software and maintain accurate product records.

* Coordinate with Accounts, Dispatch, and Management to ensure smooth business operations.

* Perform any additional sales department responsibilities assigned by management.

Required Skills:

* Knowledge of Tally ERP/Prime

* Understanding of GST, E-Invoicing (IRN), and E-Way Bills

* MS Excel proficiency

* Banking and RTGS processing knowledge

* Strong documentation and filing skills

* Good communication and coordination abilities

* High attention to detail and accuracy

* Ability to manage multiple tasks and meet deadlines

Qualification:

* Bachelor’s degree in Commerce, Business Administration, or a related field.