Accounts and Finance Executive

Key Responsibilities:

A. Accounting & Bookkeeping

● Manage end-to-end accounting for few departments/operating areas, including data entry, reconciliations, journal postings, ledger scrutiny, and monthly closings.

● Maintain accurate and real-time books in Tally/Zoho Books/other ERP platforms.

● Prepare and review Trial Balance, P&L, Balance Sheet and ensure accuracy and consistency.

● Ensure correct treatment of program vs. administrative expenses and alignment with fund utilization plans.

B. Financial Oversight & Review

● Review overall data entry by internal teams; coordinate reconciliations, ensure compliance with inter-entity protocols, and assist with consolidation support.

● Track advances, inter-entity transactions, & program accounting for audit readiness. 

C. Payments, Compliance & Internal Controls

● Process payments (NEFT/RTGS/UPI), handle vendor onboarding, and ensure 3-layer checks (maker-checker-approver).

● Maintain GST workings, TDS deductions, and coordinate statutory filings with CA/consultants.

● Support internal controls by maintaining documentation trails, payment backups, and audit logs.

D. MIS, Reporting & Coordination

● Prepare and deliver monthly MIS reports, budget-to-actual reports, and donor financial statements.

● Support statutory and internal audits with schedules and documentation.

● Work closely with internal departments (program, procurement, HR, admin) for cross-functional coordination.

E. Process & Systems Improvements

● Recommend improvements in finance processes, systems, and reporting formats.

● Collaborate with ERP developers (Zoho One) for automation and digitization of records.

Qualifications & Requirements

● Bachelor’s or Master’s degree in Commerce, Accounting, Finance, or related field (B.Com / M.Com / MBA – Finance). CA Inter Pass-out preferred.

● 4–6 years of relevant experience in accounting and finance roles.

● Proficiency in Tally, Zoho Books, MS Excel (pivot, vlookup), and exposure to ERP environments.

● Strong understanding of Indian tax and compliance laws (GST, TDS, 12A/80G, FCRA preferred).

● Excellent documentation, coordination, and communication skills.

● Ability to handle workload independently and meet reporting timelines.

● Proficiency in MS Excel and accounting software such as Tally.

● Experience in handling audits, reconciliations, and statutory compliance.

● High attention to detail with strong analytical and problem-solving skills.

● Ability to manage multiple priorities and meet deadlines.

● Strong communication and documentation skills.

Preferred Attributes

● Passion for working in a mission-driven organization.

● Prior experience in NGO, CSR, education, or cultural institutions is an added advantage.

● Exposure to audit processes, donor reporting, or fund-based accounting models.