Purchase Executive

Job Brief

We are looking for a detail-driven and results-oriented Purchasing Executive to manage our organization's procurement activities. You will play a critical role in acquiring the necessary goods, materials, and services efficiently, ensuring a balance between high quality, optimal cost, and timely delivery.

The ideal candidate has strong negotiation skills, excellent vendor management capabilities, and a solid understanding of supply chain and inventory procedures.

• Key Responsibilities
• Vendor Sourcing & Management:
• Research, identify, and evaluate potential suppliers and vendors.
• Build and maintain strong, long-term relationships with existing and new vendors.
• Conduct regular performance reviews of suppliers to ensure reliability, quality, and compliance.
• Negotiation & Cost Optimization:
• Review and compare quotations/bids from multiple vendors.
• Negotiate pricing, payment terms, discounts, and delivery schedules to secure the best value.
• Analyze market trends and conduct cost analyses to identify potential savings.
• Purchase Order & Inventory Management:
• Prepare, process, and track Purchase Orders (POs) accurately in the ERP or internal database.
• Monitor stock levels and coordinate with internal departments (production, warehouse, projects) to prevent shortages or excess inventory.
• Expedite deliveries and resolve supply discrepancies, delays, or damaged goods issues.
• Documentation & Compliance:
• Maintain meticulous records of all purchases, contracts, pricing lists, delivery challans, and invoices.
• Ensure all procurements comply with company policies, legal guidelines, and local tax regulations (e.g., GST/E-way bills where applicable).
• Collaborate with the finance/accounts department to ensure smooth invoice processing and payment clearances.
• Requirements & Qualifications
• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or a related field.
• Experience:
• [Insert number, e.g., 2–4] years of proven experience as a Purchasing Executive, Procurement Officer, or similar role.
• Skills & Competencies:
• Exceptional negotiation, communication, and interpersonal skills.
• Strong analytical skills with proficiency in creating cost analyses and reports.
• Working knowledge of MS Office (especially advanced Excel) and ERP/Procurement software (e.g., SAP, Oracle, Tally).
• Good understanding of supply chain procedures, logistics, and inventory control.
• High level of integrity, attention to detail, and problem-solving abilities.
• What We OfferCompetitive salary package and performance-based incentives.
• Health insurance and other corporate benefits.
• Dynamic and growth-oriented work environment with opportunities for professional development.