Project Billing & Operations Coordinator – Electrical/MEP

We are hiring a Project Billing & Operations Coordinator for our Lightning Protection System and Electrical/MEP projects.

The candidate will be responsible for managing the complete project documentation and billing process from receipt of the customer work order until payment collection.

Key Responsibilities:

• Study customer purchase orders, BOQs, rates, quantities, billing conditions and payment terms.

• Prepare and maintain project order registers and billing trackers.

• Prepare purchase orders for OEMs, vendors and subcontractors.

• Coordinate material dispatches and maintain vendor and customer delivery challans.

• Reconcile purchased, delivered, installed, certified and billed quantities building-wise and tower-wise.

• Prepare supply invoices, RA bills, final bills and supporting documents.

• Prepare and follow up measurement sheets for client certification.

• Coordinate with site supervisors, customers, consultants, vendors and the accounts department.

• Track outstanding invoices and conduct regular payment follow-ups with customers.

• Maintain project-wise files for work orders, BOQs, invoices, DCs, measurements, approvals and correspondence.

• Prepare daily and weekly MIS reports covering project status, billing, receivables and pending actions.

• Visit project sites and customer offices whenever required.

Candidate Requirements:

• Minimum 2 years of experience in project billing, operations or project coordination.

• Experience in electrical contracting, MEP, fire protection, HVAC, construction or interior contracting is preferred.

• Diploma in Electrical/Civil/Mechanical Engineering or a graduate with relevant project-billing experience.

• Strong working knowledge of MS Excel, Word and email communication.

• Understanding of BOQs, purchase orders, delivery challans, invoices, RA bills and measurement sheets.

• Must be accurate, organised, responsible and strong in follow-up.

• Must be comfortable visiting sites and customer offices.

• Immediate joiners will be preferred.

Company: Top Equipment & Machines Pvt. Ltd.

Job Location: Thane

Employment: Full Time – Work from Office with Site Visits

Salary: ₹22,000 to ₹28,000 per month, depending on experience and practical skills

Performance Incentive: Up to ₹3,000 per month

Site travel expenses will be reimbursed separately.