Front Office Executive

Front Office Executive / Admin

Company: MARS Cosmetics

Location: Delhi

Experience: 1–4 years

Department: Administration / Front Office

Employment Type: Full-time

About MARS Cosmetics : MARS Cosmetics is one of India’s fast-growing beauty brands, with a strong presence across general trade, e-commerce, D2C, modern trade, and exclusive brand outlets. As we continue to grow, we are looking for an organized and people-oriented Front Office Executive / Admin to support our day-to-day office operations.

Job Summary : The Front Office Executive / Admin will be responsible for managing the reception area, handling visitors and calls, coordinating office requirements, and supporting administrative activities to ensure smooth and efficient office operations.

Key Responsibilities:

• Manage the front desk, reception area, incoming calls, emails, and visitor coordination.
• Welcome and assist visitors, candidates, clients, vendors, and other stakeholders professionally.
• Coordinate meeting rooms, appointments, courier/document movement, and office communication.
• Handle administrative tasks such as stationery, office supplies, pantry requirements, and basic facility coordination.
• Maintain records, registers, invoices, bills, and other administrative documentation.
• Coordinate with housekeeping, security, maintenance, and external vendors for day-to-day requirements.
• Support employee engagement activities, meetings, events, and office arrangements.
• Assist the HR/Admin team with onboarding coordination and other administrative requirements.
• Ensure the office environment is well-maintained, organized, and presentable.
• Perform other administrative duties as assigned by the management.

Requirements Graduate in any discipline. :

• 1–4 years of experience in front office, administration, reception, or office coordination.
• Excellent communication and interpersonal skills.
• Good knowledge of MS Office, especially Word and Excel.
• Strong organizational and multitasking abilities.
• Professional, presentable, and approachable personality.
• Ability to coordinate effectively with employees, vendors, and external stakeholders.