Account Executive (Accounting)

Job Title

Accounts Assistant – Water Distribution & PG Business

Company

Agarwal Essentials Private Limited

Job Location

Shakarpur, Delhi

Employment Type

Full-Time

Job Summary

We are seeking a detail-oriented and trustworthy Accounts Assistant to manage accounting and administrative operations for our Water Distribution and PG Accommodation businesses. The role requires strong knowledge of Tally/Busy, MS Excel, GST, and core accounting principles. The candidate will be responsible for maintaining accurate financial records, ensuring timely reconciliations, and coordinating with customers, vendors, tenants, banks, and the Chartered Accountant.

Key Responsibilities

1. Core Accounting (Water Distribution & PG Operations)

• Prepare and record sales invoices, purchase bills, and all journal entries (receipts, payments, credit/debit notes).
• Maintain cash book, petty cash, and daily cash closing.
• Manage customer and supplier ledgers, including reconciliations and outstanding follow-ups.
• Maintain purchase, sales, and expense registers.
• Record bank, UPI, and cash transactions; ensure proper collection tracking.
• Handle stock records, physical verification, and damaged/expired stock tracking.
• Prepare daily and monthly sales, collection, and expense reports.
• Verify freight, transport, and other operational bills.
• Assist in customer/vendor account creation and audit support.

2. PG Business Accounting & Management

• Maintain tenant records including admissions, agreements, ID documents, and security deposits.
• Record rent, utilities (electricity/water), food, laundry, and penalty charges.
• Manage rent billing, collections, refunds, and tenant ledgers.
• Maintain occupancy, vacant room, and room-wise income reports.
• Record PG-related expenses and vendor payments.
• Prepare monthly PG profit and rent collection reports.

3. Banking & Reconciliation

• Perform bank reconciliation and verify bank charges.
• Manage cash deposits/withdrawals and cheque registers.
• Reconcile UPI and other digital payments.
• Maintain daily cash verification and bank balance tracking.

4. GST & Compliance Support

• Prepare GST purchase/sales data and reconcile GSTR-2B.
• Track missing GST invoices and maintain GST documentation.
• Coordinate with CA for GSTR-1, GSTR-3B, TDS, and income tax filings.

5. MIS & Reporting

• Prepare daily reports: cash, collections, expenses, and bank balances.
• Generate monthly reports: profit summary, stock movement, outstanding reports, and cash flow.
• Provide PG-specific reports: rent collection, occupancy, and vacancy analysis.
• Support management with financial insights and analysis.

6. Office Administration

• Maintain physical and digital filing systems.
• Scan, upload, and organize financial documents and bills.
• Handle vendor/customer documentation and office registers.
• Maintain courier and stationery records.

Software Knowledge Required

• BUSY Accounting Software (Preferred)
• Tally Prime
• Advanced MS Excel
• Google Sheets & Document Management Tools

Skills Required

• Strong accounting and numerical ability
• High attention to detail and accuracy
• Good communication and coordination skills
• Ability to work independently and manage deadlines
• Problem-solving and analytical thinking
• Integrity, honesty, and confidentiality

Educational Qualification

• B.Com / M.Com / BBA or equivalent
• Diploma in Accounting (Preferred)

Experience

• 2–5 years in accounting roles
• Experience in distribution, FMCG, retail, or PG/property management preferred
• Knowledge of BUSY or Tally highly desirable

Performance Expectations

• Maintain accurate and error-free accounting records
• Ensure same-day data entry and timely reconciliations
• Keep all statutory and financial records updated
• Provide timely and accurate MIS reports
• Coordinate effectively with management and CA
• Maintain full confidentiality of financial data
• Support business decision-making with reliable financial insights