Secretary / Executive Assistant

We are looking for a highly organised, intelligent and dependable Executive Assistant to work directly with the Managing Director of a manufacturing company.

This is not a conventional secretarial or administrative position. The EA will work closely with the MD and take ownership of organising and managing his day.

Key Responsibilities

• Manage the MD's calendar, appointments and daily schedule

• Screen, answer and coordinate business calls on behalf of the MD

• Maintain a structured list of priorities, commitments and follow-ups

• Schedule meetings and ensure the MD is prepared with the required information beforehand

• Record action points and follow up with internal teams until closure

• Coordinate with customers, suppliers, bankers, consultants and senior management

• Manage travel planning, itineraries, bookings and changes

• Draft and coordinate emails, letters and WhatsApp communication when required

• Organise documents requiring review, approval or signature

• Maintain strict confidentiality and discretion

• Anticipate scheduling conflicts, pending matters and deadlines rather than waiting for instructions

What we are looking for

• Prior experience supporting an MD, CEO, promoter or senior executive preferred

• Exceptional planning and organisational ability

• Excellent spoken and written English

• Confident and professional telephone manner

• Strong follow-up and coordination skills

• Comfortable working in a fast-moving environment with changing priorities

• High level of discretion, maturity and reliability

• Strong working knowledge of Microsoft Office, calendars and digital productivity tools

The successful candidate should gradually become the MD's trusted point of coordination — ensuring that meetings, calls, travel, commitments and follow-ups are organised without requiring constant supervision.

Location: Mumbai

Position: Full-time

Experience: Preferably 2+ years in an EA/PA/MD's Office role