Tender Executive

Job Description – Tender cum Back Office Executive                                                 

Location

Kolkata

Experience

2–7 Years

Qualification

• Graduate in any discipline (B.Com/BBA/BA preferred)
• Diploma or certification in Administration or Supply Chain will be an added advantage.

Key Responsibilities

Tender Management

• Search and monitor Government and Private tenders through portals such as GeM, CPPP, State e-Procurement portals, and other tender websites.
• Review tender documents and evaluate eligibility criteria.
• Prepare, compile, and submit tender documents within stipulated timelines.
• Coordinate with internal departments for technical, commercial, and statutory documents.
• Upload bids online and maintain records of submitted tenders.
• Track tender status, corrigenda, bid openings, and award notifications.
• Prepare EMD, Bank Guarantee, and other tender-related documentation.

Back Office Support

1.           ESTIMATE AND OFFER SUBMISSION IN CONSULTATION WITH SALES MANAGER. 

2.           ON LINE OFFER IN GEM & OTHER CUSTOMER PORTALS AND PARTICIPATE IN RA WHERE EVER REQUIRED. 

3.           MAIL CLARIFICATION/ REPLIES TO CUSTOMER IN CONSULATION WITH SALES MANAGER. 

4.           POST ORDER COMMUNICATIONS LIKE PREPARATION OF SALES INDENT / MANUFCTURING CLEARANCE / DRAWING SUBMISSIONS / APPROVAL FOLLOW-UPS ETC. ACTIVITIES AS AND WHEN REQUIRED.  

5.           INTER OFFICE CO ORDINATION- FOLLOW UP FOR DELIVERY / DRAWINGS ETC. 

6.           BILL SUBMISSIONS AND PAYMENT FOLLOW-UPS. 

7.           PREPARATION OF MONTHLY REPORTS - ORDER STATUS / OFFER STATUS / PAYMENT STATUS ETC. AS PER REQUIREMENT OF MANAGEMENT. 

8.           TIME MANAGEMENT.

Required Skills

• Experience in Government Tendering and GeM Portal operations.
• Knowledge of e-tendering procedures and documentation.
• Good understanding of MS Office (Excel, Word, PowerPoint).
• Strong communication and coordination skills.
• Good analytical and documentation abilities.
• Ability to work under deadlines with high accuracy.
• Knowledge of ERP software will be an added advantage.