Tender Executive

Job Summary Wems Security & DD Services Pvt. Ltd. is seeking a dedicated and detail-oriented Tender Executive to identify, prepare, and submit government and private tenders for security services, housekeeping, facility management, manpower supply, and allied services. The candidate will be responsible for the complete tender lifecycle, from searching for opportunities to submitting bids, maintaining compliance, and coordinating with internal departments.

The ideal candidate should possess excellent analytical, communication, documentation, and organizational skills, with the ability to work under deadlines while ensuring accuracy and compliance.

• Key Roles & Responsibilities Search and monitor Government, PSU, Semi-Government, and Private tenders through various e-procurement portals.
• Analyze tender documents, eligibility criteria, technical specifications, and commercial requirements.
• Prepare Technical Bid and Financial Bid documents accurately.
• Coordinate with management, accounts, HR, operations, and legal teams for required documents.
• Prepare BOQ, quotations, declarations, affidavits, and supporting documents.
• Upload and submit tenders online before the specified deadline.
• Maintain Digital Signature Certificate (DSC) and e-tender portal registrations.
• Track tender status, corrigenda, bid openings, and results.
• Prepare per-qualification documents and vendor registration applications.
• Maintain records of submitted tenders, awarded contracts, and renewals.
• Follow up with clients regarding tender clarification, negotiations, and work orders.
• Coordinate contract execution after award of the tender.
• Prepare MIS reports and weekly/monthly tender status reports.
• Ensure confidentiality of company documents and pricing information.
• Support the Business Development team in acquiring new projects and clients.
• Required Skills Excellent knowledge of MS Word, Excel, PowerPoint, and PDF documentation.
• Experience with GeM, CPPP, State e-Procurement, and private tender portals.
• Strong written and verbal communication skills.
• Good analytical and documentation skills.
• Ability to work under pressure and meet deadlines.
• Strong negotiation and coordination abilities.
• Professional email drafting and report preparation.

Working Hours

Office Timing: 9:00 AM – 6:00 PM

Working Days: Monday to Saturday

Weekly Off: Sunday

• Salary & BenefitsSalary: ₹10,000 – ₹18,000 per month (Based on experience)
• Performance Incentive: Up to ₹9,000 per month
• Salary Payment: 20th to 23rd of every month
• 7 Days On-the-Job Training
• Free Professional Training
• ESIC & EPF benefits as per company policy
• Yearly Performance Bonus (Based on performance)
• Career Growth Opportunities
• Educational QualificationMinimum Qualification: Higher Secondary (10+2) Pass.
• Preferred Qualification: Graduate in any discipline (B.A., B.Com., B.Sc., BBA, BCA, or equivalent).
• Candidates with basic computer knowledge and good English communication skills are encouraged to apply.
• Freshers are welcome. Candidates with prior experience in tender preparation or business development will be given preference.
• Preferred Knowledge Basic knowledge of MS Word, MS Excel, PDF, and email drafting.
• Willingness to learn Government e-Tender portals such as GeM, CPPP, and State e-Procurement portals.
• Good communication, documentation, and organizational skills.
• Ability to work in a team and meet submission deadlines.
• Company PoliciesPolice Verification is mandatory within 15 days of joining.
• Attendance, punctuality, and discipline are compulsory.
• Late coming and unauthorized absence will be treated as per company policy.
• Official dress code must be maintained during office hours.
• Employees are expected to maintain confidentiality of company information and tender documents.

About Wems Security & DD Services Pvt. Ltd. is a leading manpower and facility management company providing Security Guards, Housekeeping, Facility Management, Office Support Staff, Technical Manpower, CCTV Surveillance, Hospitality Services, and other workforce solutions across various industries. We are committed to delivering reliable, compliant, and professional services to our clients.