Administration Manager

Job Title: Admin Manager

Department: Administration

Location: Manufacturing Plant

Reports To: General Manager / Plant Head / HR Head

Job SummaryThe Admin Manager is responsible for managing all administrative operations of the manufacturing plant, ensuring smooth day-to-day facility management, statutory compliance, vendor management, security, housekeeping, transport, canteen, and general administration. The role focuses on maintaining an efficient, safe, and cost-effective work environment.

• Key ResponsibilitiesAdministrationOversee daily administrative activities of the plant and corporate office.
• Manage office infrastructure, facilities, and utilities.
• Ensure smooth functioning of all administrative operations.
• Maintain office assets and inventory records.
• Facility ManagementSupervise housekeeping, security, gardening, pest control, and maintenance services.
• Coordinate building repairs and preventive maintenance.
• Ensure proper functioning of electrical, plumbing, HVAC, DG sets, and other facilities.
• Vendor ManagementIdentify and negotiate with vendors.
• Manage Annual Maintenance Contracts (AMCs).
• Monitor vendor performance and service quality.
• Process vendor bills and maintain service agreements.
• Security ManagementSupervise security personnel and security agencies.
• Ensure implementation of security policies and visitor management.
• Monitor CCTV systems and access control.
• Investigate security incidents and recommend corrective actions.
• Transport & Fleet ManagementManage company vehicles and driver schedules.
• Monitor vehicle maintenance, insurance, permits, and fuel usage.
• Ensure timely transportation arrangements for employees and visitors.
• Canteen ManagementSupervise canteen operations and food quality.
• Ensure hygiene and food safety standards.
• Address employee feedback regarding canteen services.
• Statutory ComplianceEnsure compliance with the Factories Act and other applicable labour laws.
• Coordinate inspections by government authorities.
• Maintain statutory records and licenses.
• Assist during internal and external audits.
• Budget & Cost ControlPrepare and monitor the administration budget.
• Control operational expenses.
• Implement cost-saving initiatives without compromising service quality.
• Employee SupportCoordinate accommodation and guest house management.
• Arrange travel, hotel bookings, and employee welfare activities.
• Support HR in organizing company events and employee engagement programs.
• Required QualificationsBachelor's Degree in Business Administration, Management, or any related field.
• MBA or PGDM is preferred.
• Experience5–10 years of experience in Administration, Facility Management, or Plant Administration.
• Experience in a manufacturing environment is preferred.
• Required SkillsStrong leadership and team management skills.
• Vendor negotiation and contract management.
• Facility and infrastructure management.
• Budgeting and cost control.
• Knowledge of statutory and labour law compliance.
• Excellent communication and interpersonal skills.
• Good problem-solving and decision-making abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Key CompetenciesLeadership
• Planning and Organizing
• Communication
• Time Management
• Vendor Management
• Cost Optimization
• Conflict Resolution
• Compliance Management
• Attention to Detail