Purchase Manager

Job Title: Purchase Head – Edible Oil Procurement

Job Summary

The Purchase Head will lead the procurement of edible oils and related products, ensuring uninterrupted supply, competitive pricing, and high-quality standards. The role involves managing domestic and international suppliers, negotiating contracts, monitoring commodity market trends, and optimizing procurement costs while maintaining strong supplier relationships.

Key Responsibilities

Procurement & Sourcing

• Source RBD Palm Oil, Refined Soybean Oil, Mustard Oil, Sunflower Oil, and other edible oils from domestic and international suppliers.
• Identify and develop new suppliers in India, Indonesia, Malaysia, Brazil, Argentina, Russia, and other sourcing markets.
• Negotiate prices, payment terms, freight, and delivery schedules.
• Finalize annual and monthly procurement contracts.

Vendor Management

• Evaluate supplier quality, pricing, reliability, and delivery performance.
• Maintain long-term relationships with key manufacturers, refineries, and importers.
• Conduct supplier audits and performance reviews.

Market Analysis

• Monitor global edible oil prices and commodity market trends.
• Track import duties, government policies, currency fluctuations, and freight costs.
• Recommend purchasing strategies based on market conditions.

Inventory & Supply Planning

• Coordinate with warehouse and sales teams to maintain optimum inventory.
• Ensure timely procurement to avoid stock shortages.
• Reduce inventory holding costs while ensuring product availability.

Documentation & Compliance

• Manage purchase orders, contracts, invoices, and procurement records.
• Coordinate import documentation, including LC, BL, COO, FSSAI, and customs requirements where applicable.
• Ensure compliance with food safety regulations and company procurement policies.

Team Leadership

• Lead and mentor the procurement team.
• Set procurement targets and monitor team performance.
• Coordinate with finance, logistics, quality, production, and sales departments.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, Engineering, or a related field.
• MBA in Supply Chain, Procurement, or Operations is preferred.

Experience

• 8–15 years of procurement experience.
• Minimum 5 years in edible oils, FMCG, commodities, or food manufacturing.
• Experience with domestic and international procurement is highly preferred.

Required Skills

• Commodity procurement
• International sourcing
• Vendor development and management
• Contract negotiation
• Import and export documentation
• Inventory planning
• Supply chain management
• Cost optimization
• Advanced Excel and ERP systems (SAP, Oracle, Microsoft Dynamics, Tally ERP, etc.)
• Leadership and team management

Key Performance Indicators (KPIs)

• Annual procurement cost savings
• On-time supplier delivery above 95%
• Inventory turnover improvement
• Supplier quality compliance
• Purchase order processing time
• Stock availability and fill rate
• Vendor performance score
• Procurement budget adherence

Reporting To

Chief Executive Officer (CEO) / Managing Director / Chief Operating Officer (COO)

Employment Type

Full-time

Preferred Industry Experience

• Edible Oil Manufacturing
• Edible Oil Trading
• FMCG
• Food Processing
• Commodity Trading
• Import–Export