Sr.Purchase Executive

Senior Purchase Executive – IT Hardware Procurement

We are looking for an experienced Senior Purchase Executive to manage end-to-end procurement of IT hardware, networking products, printers, accessories, and spare parts.

The candidate will be responsible for vendor development, price negotiation, quotation comparison, purchase orders, delivery coordination, and ensuring timely and cost-effective procurement.

Key Responsibilities

1. Vendor Management

• Identify and develop reliable IT hardware vendors and distributors.
• Maintain strong relationships with existing suppliers.
• Negotiate price, credit terms, warranty, delivery, and replacement terms.
• Evaluate vendor performance based on price, quality, and delivery.

2. Procurement & Sourcing

• Procure networking products, accessories, and IT spares.
• Source products based on Sales, Service, Project, and internal requirements.
• Obtain and compare multiple quotations before finalizing purchases.
• Ensure procurement is completed within the required timeline and budget.

3. Purchase Order Management

• Prepare and release Purchase Orders (POs) after obtaining the required approvals.
• Verify product specifications, quantities, pricing, GST, warranty, and delivery terms.
• Track open POs and follow up with vendors until delivery.

4. Internal Coordination

• Coordinate with Sales, Service, Projects, Stores, Accounts, and Management for purchase requirements.
• Ensure required materials are available on time for customer orders and projects.
• Coordinate with the Stores team for material receipt and stock updates.

5. Cost & Commercial Management

• Negotiate competitive pricing and identify cost-saving opportunities.
• Monitor market prices and product availability.
• Ensure purchases are made from approved/reliable vendors.
• Support management with purchase-related cost analysis and reports.

6. Documentation & Reporting

• Maintain vendor database, quotations, POs, invoices, and purchase records.
• Prepare regular Purchase MIS reports.
• Maintain proper documentation for audit and management reference.
• Ensure accuracy of purchase-related data in ERP/Purchase Management systems.

• Required Skills

• IT Hardware Procurement
• Vendor Management
• Price & Commercial Negotiation
• Strategic Sourcing
• Purchase Order Management
• Quotation Comparison
• Supplier Relationship Management
• Delivery & Order Tracking
• Inventory Coordination
• Market Price Analysis
• Strong Follow-up Skills
• Good Communication & Negotiation Skills

• Technical Skills
• MS Excel – VLOOKUP/XLOOKUP, Pivot Tables, basic formulas
• MS Office
• ERP / Purchase Management Software
• Good understanding of GST and purchase documentation

• Preferred Candidate Profile
• Graduate in any discipline; MBA/PG in Supply Chain or Procurement is an added advantage.
• 3–6 years of experience in IT Hardware Purchase/Procurement.
• Experience with IT distributors, OEMs, dealers, system integrators, or IT service companies is preferred.
• Good knowledge of IT hardware products and market pricing.
• Strong vendor network will be an added advantage.
• Key Performance Indicators (KPIs)Timely availability of required materials
• Purchase cost savings
• Vendor performance
• On-time delivery
• PO accuracy
• Vendor development
• Purchase documentation accuracy
• Reduction in procurement delays

Location: Coimbatore

Experience: 3–6 Years in IT Product

Employment Type: Full-Time

We are looking for someone who can source the right product, from the right vendor, at the right price, within the required timeline, while maintaining strong vendor relationships and supporting the Sales, Service, and Project teams.

HR Contact: 7845764900 / 7010057891