Project Manager

The Project Manager is responsible for planning, executing, monitoring, and handing over construction and interior fit-out projects within the approved scope, budget, timeline, and quality standards. The role requires strong coordination with clients, consultants, vendors, subcontractors, procurement teams, designers, and site engineers to ensure successful project delivery.

• Key ResponsibilitiesProject PlanningPrepare project execution plan before commencement.
• Develop project schedules and milestone plans.
• Allocate manpower, materials, machinery, and subcontractors.
• Identify project risks and mitigation plans.
• Site ExecutionManage multiple projects simultaneously.
• Ensure execution according to approved drawings and specifications.
• Monitor daily site progress.
• Coordinate civil, electrical, plumbing, HVAC, fire fighting, false ceiling, flooring, painting, carpentry, glazing, and finishing works.
• Resolve technical and execution issues promptly.
• Client ManagementConduct client meetings.
• Provide regular progress updates.
• Handle client queries and approvals.
• Maintain high customer satisfaction.
• Manage change requests and variation orders.
• Team ManagementLead Site Engineers and Supervisors.
• Allocate work responsibilities.
• Conduct weekly review meetings.
• Monitor productivity and performance.
• Mentor junior engineers.
• Vendor & Subcontractor ManagementAppoint subcontractors in consultation with management.
• Monitor workmanship and productivity.
• Verify subcontractor bills.
• Ensure adherence to quality and timelines.
• Procurement CoordinationRaise material indent requests.
• Coordinate procurement schedules.
• Monitor inventory usage.
• Prevent material shortages.
• Minimize wastage.
• Cost ControlTrack project budgets.
• Monitor labour and material costs.
• Identify cost-saving opportunities.
• Prevent scope creep.
• Prepare cost variance reports.
• Quality ManagementEnsure work complies with project specifications.
• Conduct regular quality inspections.
• Prepare snag lists.
• Ensure snag-free project handover.
• Implement corrective actions.
• SafetyEnsure compliance with safety regulations.
• Conduct toolbox talks.
• Monitor PPE usage.
• Report incidents immediately.
• DocumentationMaintain:
• Daily Progress Reports (DPR)
• Weekly Progress Reports
• Project Schedule
• Site Instructions
• Material Consumption Reports
• Labour Attendance
• Measurement Books
• Client MOMs (Minutes of Meeting)
• Billing Documents
• Variation Orders
• Completion Reports
• Billing & CommercialVerify RA Bills.
• Prepare client billing schedules.
• Monitor payment status.
• Coordinate with accounts for collections.
• Track project profitability.
• Project HandoverComplete snag rectification.
• Arrange testing & commissioning.
• Prepare as-built drawings.
• Obtain completion certificates.
• Coordinate final handover.
• Required Technical SkillsInterior fit-out execution
• Civil construction
• Project scheduling
• BOQ understanding
• Quantity verification
• Billing
• Vendor management
• Quality control
• Budget management
• Material planning
• Contract administration
• Risk management
• Software SkillsAutoCAD
• Microsoft Project (preferred)
• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace
• Project management software (e.g., Procore, Monday.com, or similar)
• Required CompetenciesLeadership
• Decision-making
• Problem-solving
• Negotiation
• Communication
• Time management
• Client relationship management
• Conflict resolution
• Attention to detail
• Planning and organizing
• QualificationBachelor's Degree/Diploma in Civil Engineering, Architecture, Construction Management, or a related field.
• PMP certification is an added advantage.
• Key Performance Indicators (KPIs)Projects delivered on time
• Projects delivered within budget
• Client satisfaction score
• Quality defects/snag count
• Rework percentage
• Labour productivity
• Material wastage percentage
• Safety compliance
• Billing and collection efficiency
• Team performance and retention

Preferred Industry ExperienceCandidates with experience in:

• Commercial office interiors
• Corporate fit-outs
• Residential interiors
• Healthcare facilities
• Retail stores
• Hospitality projects
• Educational institutions
• Industrial office buildings