Jr. Accountant

The Junior Accountant will support the Accounts & Finance Department in maintaining accurate financial records, processing day-to-day accounting transactions, handling hospital-related billing and collections, maintaining vouchers and supporting documents, performing reconciliations, and assisting the senior accounting team in financial reporting and statutory compliance.

The employee is expected to maintain accuracy, confidentiality, proper documentation and timely completion of accounting activities.

• KEY RESPONSIBILITIESA. Daily Accounting ActivitiesRecord day-to-day financial transactions accurately in the accounting system.
• Enter purchase, sales, receipt, payment and journal vouchers.
• Maintain proper supporting documents for all accounting entries.
• Verify bills, invoices, receipts and payment documents before entry.
• Ensure all accounting entries are posted under the correct ledger and cost centre.
• Maintain proper filing of vouchers and financial documents.
• Identify and report accounting discrepancies to the Senior Accountant.
• B. Hospital Billing & RevenueAssist in monitoring daily hospital billing collections.
• Verify cash, UPI, card and other payment collections against billing records.
• Coordinate with the billing/reception team for discrepancies in collections.
• Maintain records of daily collection reports.
• Verify refunds, discounts and adjustments as per hospital authorization.
• Ensure that all revenue-related documents are properly recorded and filed.
• Assist in preparing daily and monthly revenue summaries.
• C. Cash Handling & ReconciliationMaintain daily cash records.
• Verify physical cash against the daily collection report.
• Assist with cash deposit preparation and documentation.
• Perform cash reconciliation and immediately report discrepancies.
• Maintain records of bank deposits and related supporting documents.
• Ensure proper authorization for cash payments and withdrawals.
• D. Accounts PayableVerify supplier/vendor invoices and supporting documents.
• Enter purchase and expense invoices into the accounting system.
• Maintain vendor ledgers.
• Assist in preparing payment requests.
• Verify invoices before processing payments.
• Track outstanding vendor payments.
• Coordinate with departments for missing bills or approvals.
• Assist in resolving vendor account discrepancies.
• E. Accounts ReceivableMaintain customer/patient-related receivable records where applicable.
• Track outstanding receivables.
• Follow up internally regarding pending collections.
• Maintain proper records of receipts and outstanding amounts.
• Assist in preparing receivable reports for management.
• F. Bank ReconciliationPerform regular bank reconciliation.
• Match bank transactions with accounting entries.
• Identify unidentified or missing transactions.
• Follow up on bank charges, deposits, transfers and other discrepancies.
• Maintain proper bank reconciliation statements.
• G. Tally / Accounting SoftwareEnter transactions accurately in Tally Prime or the hospital's accounting software.
• Maintain ledgers and accounting masters as instructed.
• Generate basic accounting reports.
• Assist in maintaining proper accounting data.
• Ensure accounting entries are made only with appropriate supporting documents and approvals.
• H. GST, TDS & Statutory SupportAssist the Senior Accountant in GST-related documentation.
• Assist in maintaining purchase and expense records required for GST reconciliation.
• Assist with TDS-related records and documentation.
• Maintain proper statutory supporting documents.
• Coordinate with the Senior Accountant/consultant for required information.
• Ensure records are maintained properly for audits and statutory requirements.
• I. Payroll & Employee-Related Accounting SupportAssist the Accounts Department with payroll-related accounting entries.
• Maintain records of salary-related payments and deductions.
• Assist in maintaining reimbursement and employee advance records.
• Coordinate with HR for required payroll information.
• Maintain confidentiality of employee salary and financial information.
• J. Monthly Closing & ReportsAssist in monthly account closing activities.
• Prepare basic MIS and accounting reports as instructed.
• Assist in preparing Profit & Loss, Balance Sheet and other financial statements.
• Ensure pending entries are identified before monthly closing.
• Assist in maintaining accurate monthly financial records.
• K. Audit SupportPrepare accounting documents required for internal and external audits.
• Provide vouchers, invoices, ledgers and supporting documents when requested.
• Assist auditors and senior accounting staff in retrieving records.
• Ensure financial documents are properly organized and easily traceable.
• Address documentation gaps under the guidance of the Senior Accountant.

4. HOSPITAL-SPECIFIC RESPONSIBILITIESThe Junior Accountant shall:

• Coordinate with Billing, Pharmacy, Lab, Administration, HR and other departments for accounting-related information.
• Verify departmental collection and expense reports.
• Maintain proper records of hospital purchases and operating expenses.
• Assist in monitoring pharmacy and other departmental transactions where assigned.
• Verify supporting documents for hospital expenses.
• Ensure departmental expenses are recorded under the correct heads.
• Assist in preparing department-wise financial reports.
• Maintain confidentiality of patient, employee, vendor and hospital financial information.
• Immediately report suspected financial irregularities or discrepancies to the reporting authority.

. DOCUMENTATION & RECORD KEEPINGMaintain physical and electronic accounting records.

• Maintain vouchers, invoices, receipts, payment records and bank documents.
• Ensure documents are filed systematically.
• Maintain proper backup of accounting records.
• Ensure no accounting document is removed, altered or destroyed without authorization.
• Maintain records in accordance with hospital policies and applicable requirements.
• 6. REQUIRED SKILLSGood knowledge of basic accounting principles.
• Working knowledge of Tally Prime.
• Good knowledge of MS Excel.
• Basic knowledge of GST and TDS.
• Good numerical and analytical skills.
• Strong attention to detail.
• Good documentation skills.
• Ability to identify accounting discrepancies.
• Good communication and coordination skills.
• Ability to maintain confidentiality.
• Ability to work under deadlines.
• Good organizational and time-management skills.
• QUALIFICATION & EXPERIENCEMinimum QualificationB.Com / M.Com / BBA Finance or equivalent qualification.
• Experience 1–4 years of relevant experience.
• Freshers with strong accounting knowledge may also be considered.
• PreferredPrevious experience in a hospital, healthcare organization or similar service organization will be an advantage.
• Experience in Tally Prime and MS Excel is preferred.