Corporate Event Manager

Role Overview

Responsible for end-to-end execution of corporate event production, including fabrication, AV coordination, branding installation, vendor management, logistics planning, venue coordination, and on-ground supervision. The role requires the ability to manage multiple events simultaneously, work within tight timelines, and handle overnight event setups when required.

Key Responsibilities

Production Planning

* Study client brief and prepare detailed production requirement checklists.

* Prepare BOQs (Bill of Quantities) for fabrication, technical elements, branding, and event infrastructure.

* Develop event production timelines, setup schedules, and vendor deliverables.

* Prepare basic production layouts including stage positioning, LED placement, branding areas, and engagement zones.

Fabrication & Event Infrastructure

* Plan and execute fabrication elements including stage structures, backdrops, sets, stalls, kiosks, installations, and décor elements.

* Coordinate with fabrication vendors for build, delivery, and installation timelines.

* Ensure quality and finishing standards for all production structures.

Technical Production

* Coordinate and supervise all AV and technical elements including LED walls, sound systems, lighting rigs, projection systems, and presentation equipment.

* Plan technical layouts including cable routing, power distribution, screen placement, and stage technical requirements.

* Conduct technical rehearsals including sound checks, mic testing, and presentation testing.

Engagement & Experience Elements

* Coordinate experiential installations, audience engagement zones, brand activations, and interactive elements.

* Explore new technologies and experiential formats to enhance event engagement.

Venue Sourcing & Coordination

* Identify and evaluate venues suitable for corporate conferences, launches, and brand events.

* Conduct venue recce to assess stage feasibility, loading access, rigging points, and technical infrastructure.

* Coordinate with venue teams for permissions, operational requirements, and event support.

Vendor Management

* Manage vendors across fabrication, AV, printing, décor, logistics, and gifting.

* Obtain and evaluate multiple quotations and finalize vendors within approved budgets.

* Monitor vendor timelines, deliverables, and installation schedules.

Logistics & Material Planning

* Plan transportation and movement of production materials, equipment, and branding assets.

* Manage dispatch schedules, loading/unloading coordination, and installation timelines.

Innovation & Industry Trends

* Identify new vendors, materials, technologies, and production techniques.

* Stay updated with latest trends in event production, stage design, and experiential marketing.

Event Setup & On-Ground Execution

* Supervise on-site setup including stage build, AV installation, branding placement, and engagement zones.

* Manage production crew, technicians, riggers, carpenters, and installation teams.

* Ensure all production and technical elements are fully operational before event start.

Coordination & Risk Management

* Work closely with client servicing teams to translate event concepts into production execution.

* Ensure venue guidelines, safety standards, and operational compliance are maintained.

* Identify potential operational risks and implement contingency plans during setup and execution.

Dismantling & Post Event

* Oversee dismantling of structures, removal of branding, and return of hired equipment.

* Ensure vendor closure and venue clearance after the event.

* Prepare post-event operational reports and production feedback.