Secretary / Executive Assistant

About the RoleWe are looking for a highly organized, proactive, and dependable Executive Assistant (EA) to support senior management in managing day-to-day activities, communication, coordination, and follow-ups.

The ideal candidate should be comfortable working in a fast-paced environment, handling confidential information, coordinating with multiple teams, and ensuring that important tasks and commitments are followed through.

• Key ResponsibilitiesManage the Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, minutes, reports, presentations, and other documents.
• Track important tasks, deadlines, commitments, and follow-ups for management.
• Coordinate with internal departments, clients, vendors, and other stakeholders.
• Handle emails, calls, correspondence, and other communication on behalf of management when required.
• Maintain organized records and confidential documents.
• Assist management with travel planning, bookings, itineraries, and related arrangements.
• Prepare MIS reports and periodic updates as required.
• Follow up with respective team members to ensure timely completion of assigned tasks.
• Support management in day-to-day administrative and operational requirements.
• Handle sensitive and confidential information with discretion.
• Identify pending items and proactively bring them to management's attention.