Purchase Assistant

Key Responsibilities

• Assist the Purchase Manager in day-to-day procurement activities.
• Prepare and issue Purchase Orders (POs) as per approved purchase requisitions.
• Follow up with suppliers regarding quotations, order confirmations, dispatch
• schedules, and deliveries.
• Maintain accurate records of purchase orders, invoices, delivery challans, and supplier
• documentation.
• Coordinate with stores, production, accounts, and other departments to ensure smooth
• material flow.
• Compare quotations from multiple vendors and prepare comparative statements for
• management review.
• Maintain and update vendor databases, product catalogues, and pricing records.
• Monitor pending purchase orders and ensure timely delivery of materials.
• Assist in identifying and developing new suppliers for cost-effective procurement.

• Verify purchase invoices and coordinate with the Accounts Department for payment

processing.

• Ensure purchased materials comply with the company's quality standards and

specifications.

• Maintain procurement MIS reports and purchase-related documentation.
• Support annual vendor evaluations and supplier performance assessments.
• Perform any other procurement-related tasks assigned by the management.

Required Skills

• Good communication and negotiation skills.
• Strong organisational and documentation abilities.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Basic understanding of procurement processes and inventory management.
• Knowledge of ERP/Tally or procurement software will be an added advantage.
• Ability to work under deadlines and manage multiple tasks simultaneously.
• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.

Key Competencies

• Integrity and professionalism
• Time management
• Vendor coordination
• Documentation accuracy
• Teamwork and collaboration
• Cost-conscious mindset
• Learning attitude
• Accountability

Best Regards,

Nupur Kantawala

Jobsfind Consultancy