Secretary / Executive Assistant

Office Assistance

• Manage daily office operations and administrative tasks.
• Maintain office files, records, and documents in an organized manner.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule meetings, appointments, and maintain office calendars.
• Coordinate with staff, clients, and vendors for smooth office operations.
• Prepare reports, letters, invoices, and other official documents.

Computer Operation

• Perform data entry with speed and accuracy.
• Operate MS Office applications (Word, Excel, PowerPoint, Outlook).
• Prepare spreadsheets, reports, presentations, and databases.
• Scan, print, photocopy, and maintain digital records.
• Manage emails, internet research, and online documentation.
• Maintain electronic files and ensure data confidentiality.

Back Office Work

• Process and verify business documents and records.
• Maintain customer, employee, and inventory databases.
• Support front office and management with administrative tasks.
• Generate MIS reports and update daily records.
• Coordinate with different departments for workflow management.
• Assist in billing, purchase orders, and record maintenance.
• Ensure timely completion of assigned office and documentation work.
• Follow company policies while maintaining accuracy and efficiency.

Key Skills

• MS Office (Word, Excel, PowerPoint)
• Data Entry and Typing
• Computer Operations
• Email & Internet Handling
• Record Keeping & Documentation
• Communication Skills
• Time Management
• Teamwork and Coordination
• Attention to Detail
• Problem-Solving and Organizational Skills