Executive Assistant

Executive Support & Calendar Management

* Calendar Governance: Manage, prioritize, and optimize the MD’s daily calendar, resolving scheduling conflicts proactively.

* Travel Coordination: Plan and execute comprehensive domestic and international travel itineraries, including flights, hotel bookings, visas, and local transport logistics.

* Gatekeeping: Screen and prioritize incoming communication, emails, phone calls, and visitor requests to optimize the MD's time.

Data Analysis & MIS Reporting

* MIS Compilation: Coordinate with department heads (Sales, HR, Production, Finance) to collect, structure, and verify data for Management Information System (MIS) reports.

* Advanced Excel Management: Build and maintain complex spreadsheets using Pivot Tables, Lookups (VLOOKUP/XLOOKUP), and data formatting to present clear executive summaries to leadership.

* Presentation Prep: Create professional, high-impact PowerPoint presentations and briefing documents for board meetings and client pitches.

Meeting Governance & Follow-ups

* Minutes of Meetings (MOM): Attend high-level corporate and strategic meetings to record detailed, accurate action points.

* Task Tracking: Actively follow up with various department leads to ensure tasks assigned by the MD are executed within stipulated deadlines.

* Agenda Setting: Circulate agendas and relevant documents to attendees well in advance of scheduled meetings.

Communication & Liaison

* Corporate Correspondence: Draft, proofread, and dispatch professional emails, official letters, and corporate announcements on behalf of the executive office.

* Stakeholder Interfacing: Act as a professional liaison between the MD and high-profile clients, architects, vendors, and internal team