Secretary / Executive Assistant

JOB DESCRIPTION: EXECUTIVE ASSISTANT

Job Title: Executive Assistant

Department: Administration / Management

Reports To: Managing Director / CEO 1.

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication skills, strong time-management abilities, and the ability to handle confidential information professionally.

2. Key Responsibilities ● Manage the executive’s calendar, schedule meetings, and coordinate appointments. ● Handle emails, phone calls, correspondence, and follow-ups. ● Arrange business travel, including flights, accommodation, and itineraries. ● Prepare meeting agendas, presentations, reports, and meeting minutes. ● Coordinate with internal teams, clients, and external stakeholders on behalf of management. ● Maintain confidential documents, records, and important information. ● Track pending tasks, deadlines, and action items to ensure timely completion. ● Provide general administrative support and assist with special projects as required.

3. Qualifications & Skills ● Bachelor’s degree in Business Administration or a related field. ● Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. ● Excellent verbal and written communication skills. ● Proficiency in MS Office, including Word, Excel, and PowerPoint. ● Strong organizational, multitasking, and problem-solving abilities. ● High level of professionalism, discretion, and attention to detail.

4. Preferred Candidate A dependable and self-motivated professional who can work independently, prioritize tasks effectively, and manage changing priorities in a fast-paced environment.