Admin Executive

About the Role We are looking for a proactive and responsible Admin Executive / Admin Officer to manage day-to-day administrative operations at our manufacturing facility. The candidate will be responsible for facility management, vendor coordination, employee support, housekeeping, security, transport, documentation, and ensuring smooth functioning of the plant administration.

• Key ResponsibilitiesManage day-to-day administrative activities of the plant/office.
• Handle housekeeping, security, maintenance, canteen and facility management.
• Coordinate with vendors, contractors and service providers.
• Maintain records of vendors, contracts, AMC, bills and administrative expenses.
• Ensure proper maintenance of office and plant infrastructure.
• Coordinate for electricity, water supply, internet, telephone, CCTV, fire safety and other facility-related requirements.
• Manage office stationery, uniforms, ID cards and other administrative requirements.
• Monitor attendance-related administrative activities and coordinate with HR where required.
• Coordinate employee transportation, guest arrangements and other logistics.
• Supervise housekeeping and security staff and ensure proper discipline.
• Maintain administrative files, registers and records.
• Handle purchase requirements for office/plant administration and coordinate with the Purchase team.
• Monitor repair and maintenance activities and ensure timely resolution of issues.
• Coordinate with government departments, local authorities and external agencies whenever required.
• Support management in organizing meetings, events, employee activities and other official requirements.
• Ensure proper implementation of safety, hygiene and housekeeping standards within the premises.
• Prepare regular administrative reports and MIS.
• Control administrative expenses and maintain proper documentation.
• Handle any other administrative responsibilities assigned by management.
• Required SkillsStrong knowledge of Plant/Factory Administration.
• Vendor and contractor management.
• Facility and infrastructure management.
• Good communication and coordination skills.
• Strong documentation and record-keeping ability.
• Basic knowledge of MS Excel, Word and Google Sheets.
• Problem-solving and multitasking skills.
• Ability to coordinate with multiple departments.
• Good team-handling and supervisory skills.
• Knowledge of manufacturing/plant environment will be preferred.