Executive Assistant

EXECUTIVE ASSISTANT TO FOUNDERRaj Creation | Architecture & Interior Design

Location: Raipur

Employment Type: Full-Time

Experience: 2–5 Years preferred

About Raj CreationRaj Creation is an architecture and interior design firm focused on creating thoughtful, functional and premium spaces. With a growing team and projects across residential, commercial and hospitality sectors, we are looking for a highly organized and responsible Executive Assistant to the Founder who can work closely with the Founder and support the smooth functioning of day-to-day business activities.

About the RoleAs the Executive Assistant to the Founder, you will work closely with the Founder and act as a key coordination point between the Founder, clients, design team, site teams, vendors and other stakeholders.

This is a high-responsibility role that requires someone who can take ownership of tasks, follow up consistently, maintain confidentiality and ensure that important things do not get missed.

Key Responsibilities1. Founder Support

• Manage and organize the Founder’s daily schedule, meetings and appointments.
• Maintain a clear list of priorities, pending tasks and deadlines.
• Follow up on important tasks assigned by the Founder.
• Prepare meeting agendas, notes and follow-up points.
• Ensure important commitments and deadlines are tracked.
• Help the Founder stay organized and focused on priority matters.

2. Client Coordination

• Coordinate with clients regarding meetings, design discussions, approvals and pending information.
• Maintain proper records of client communication and follow-ups.
• Schedule client meetings and site visits.
• Ensure client requirements and commitments are communicated to the concerned team members.
• Follow up for pending approvals, drawings, selections and payments wherever required.

3. Team & Office Coordination

• Coordinate with architects, interior designers, site teams and administrative staff.
• Track assigned work and follow up with team members for timely completion.
• Maintain daily/weekly task updates.
• Escalate important delays or issues to the Founder.
• Help maintain discipline and proper communication within the organization.

4. Project & Site Coordination

• Maintain project-wise follow-up lists.
• Track important project milestones, drawings, approvals, material selections and execution requirements.
• Coordinate between office and site teams.
• Follow up with vendors and contractors when required.
• Ensure important site-related updates reach the Founder on time.

5. Administrative Responsibilities

• Maintain important documents, records and databases.
• Organize digital files and office information systematically.
• Assist with quotations, invoices, purchase-related documentation and other office records.
• Coordinate travel arrangements, meetings and professional events for the Founder when required.
• Handle confidential information responsibly.

6. Communication & Follow-ups

• Manage professional WhatsApp/email communication wherever assigned.
• Make calls and follow up with clients, vendors, employees and other stakeholders.
• Maintain a proper follow-up tracker so that commitments are not forgotten.
• Communicate professionally on behalf of the Founder when authorized.

What We Are Looking ForWe are looking for someone who is:

• Highly organized and detail-oriented.
• Excellent at follow-ups and coordination.
• Proactive rather than waiting for instructions.
• Comfortable handling multiple tasks simultaneously.
• Good at verbal and written communication.
• Professional and confident while speaking with clients and vendors.
• Responsible with confidential information.
• Comfortable using MS Excel, Word, Google Workspace, WhatsApp and email.
• Able to prepare reports, trackers and presentations when required.
• Good at problem-solving and taking ownership.
• Willing to learn the architecture, interior design and project-management workflow.

Most Important QualitiesOwnership | Discipline | Communication | Follow-up | Confidentiality | Time Management | Attention to Detail | Problem Solving

We are not looking for someone who simply waits for instructions.

We are looking for someone who can understand what needs to be done, take responsibility, follow it through and keep the Founder updated.

• Why Join Raj Creation?Work directly with the Founder and leadership team.
• Gain exposure to architecture, interior design, project management and business operations.
• Work across residential, commercial and hospitality projects.
• Opportunity to grow into a larger management/operations role.
• Be part of a growing design practice with a strong focus on quality and client experience.

ApplicationInterested candidates may share their CV along with a brief introduction highlighting their previous experience in Executive Assistant, Administration, Coordination, HR, Operations or similar roles.

Subject: Application – Executive Assistant to Founder | Raj Creation