Senior Accountant

1. Banking & Cash Management

* Maintain complete records of all bank accounts and current balances.

* Complete bank reconciliation up to the last working day.

* Track pending, outstanding, and unpresented cheques.

* Monitor outstanding deposits, transfers, and other bank transactions.

* Verify daily cash balance and petty cash.

* Maintain and safely manage bank statements and cheque books.

* Maintain an updated list of all bank signatories and authorised users.

* Monitor bank charges, interest, and other bank-related entries.

* Ensure timely recording of all bank transactions in the accounting system.

2. GST & Tax Compliance

* Ensure GST returns are filed up to the latest applicable month.

* Monitor GSTR-1 and GSTR-3B filing status.

* Perform regular Input Tax Credit (ITC) reconciliation.

* Identify and follow up on pending GST mismatches.

* Ensure TDS calculations, payments, and returns are completed on time.

* Maintain records of TDS certificates and related documentation.

* Track income-tax-related pending matters.

* Maintain records of all GST and Income Tax notices received.

* Coordinate responses and required documentation for tax notices.

* Maintain tax payment challans, acknowledgements, and supporting documents.

3. Accounts Payable & Receivable

* Monitor customer outstanding balances and ensure timely collection follow-up.

* Maintain vendor outstanding statements and payment schedules.

* Verify vendor invoices before processing payments.

* Ensure proper accounting of purchases, expenses, and credit/debit notes.

* Reconcile customer and vendor ledgers regularly.

* Identify and resolve long-pending outstanding balances.

4. Invoicing & Accounting

* Verify and process sales and purchase invoices.

* Ensure correct GST, TDS, and accounting treatment of transactions.

* Maintain accurate ledger postings and supporting documents.

* Pass necessary journal entries and adjustment entries.

* Verify daily accounting transactions and rectify errors.

* Ensure proper documentation and filing of all accounting records.

5. Reconciliation & Ledger Management

* Perform regular bank, customer, vendor, and inter-company reconciliations.

* Review ledger balances and identify unusual or incorrect entries.

* Investigate and resolve ledger discrepancies.

* Maintain proper supporting documents for all reconciliation adjustments.

* Ensure no unidentified or unreconciled transactions remain pending for long periods.

6. Month-End & Year-End Closing

* Complete monthly accounts closing within the defined timeline.

* Prepare monthly outstanding and reconciliation reports.

* Ensure all income and expenses are recorded in the correct accounting period.

* Coordinate with auditors during statutory and internal audits.

* Prepare required schedules and supporting documents for year-end closing.

* Assist in preparation of financial statements and audit requirements.

7. Audit & Compliance

* Coordinate with internal, statutory, GST, and tax auditors.

* Provide required documents and explanations to auditors.

* Track audit observations and ensure timely closure.

* Maintain proper documentation for all statutory compliances.

* Ensure accounting practices are in line with company policies and applicable regulations.

8. MIS & Management Reporting

* Prepare regular MIS reports related to sales, purchases, expenses, receivables, payables, and cash flow.

* Prepare ageing reports for customers and vendors.

* Provide management with accurate financial data and analysis.

* Highlight major discrepancies, overdue amounts, and financial risks to management.

* Prepare daily, weekly, and monthly financial reports as required.

9. Documentation & Record Management

* Maintain proper filing of invoices, vouchers, challans, bank statements, tax returns, and supporting documents.

* Ensure all accounting records are updated and readily available.

* Maintain confidentiality of financial and company information.

* Ensure proper handover and backup of accounting records.

10. Senior-Level Responsibilities

* Supervise and review the work of junior accounting staff.

* Ensure accounting activities are completed within defined timelines.

* Identify accounting errors and ensure corrective action.

* Coordinate with management, auditors, banks, vendors, customers, and other departments.

* Ensure timely escalation of financial discrepancies and compliance issues.

* Take ownership of day-to-day accounting operations and ensure smooth functioning of the accounts department.