Office Admin

Company: TREEI Foundation

Location: Rasta Peth, Pune

Mode of Work: Full-time | In-office

About TREEI FoundationTREEI Foundation is an award-winning CSR implementation organization working across renewable energy, sustainability, community development, women empowerment, nutrition, education, and innovative rural technologies. We partner with corporates, government bodies, and communities to create measurable social impact through scalable and technology-driven solutions.

• Key Responsibilities

A. Administration

Manage daily office operations and administrative activities.

• Maintain office records, files, contracts, agreements, and documentation.
• Coordinate procurement of office supplies and inventory management.
• Manage vendor relationships, quotations, purchase orders, and payments.
• Coordinate meetings, travel arrangements, accommodation, and logistics.
• Maintain employee attendance, leave records, and administrative registers.
• Support event logistics, permissions, venue coordination, and documentation.
• Ensure proper asset management and maintenance of office equipment.
• Assist in policy implementation and administrative compliance.

B. Accounts & FinanceMaintain day-to-day accounting records and bookkeeping.

• Process payments, receipts, vouchers, and expense documentation.
• Prepare and maintain cash books, ledgers, and financial registers.
• Generate invoices, receipts, and payment follow-ups.
• Support monthly, quarterly, and annual financial reporting.
• Maintain donor-wise and project-wise financial records.
• Assist in budgeting and expenditure tracking.
• Ensure proper documentation of bills, invoices, and supporting records.
• C. Compliance & DocumentationMaintain statutory records and organizational documentation.
• Support compliance related to NGO registrations and reporting.
• Ensure timely filing and documentation of financial records.
• Maintain digital and physical archives of important documents.
• Support preparation of reports required by management, donors, and auditors.
• Required QualificationsBachelor's  or Master's Degree in Commerce with specialization in, Finance, Accounting, Business Administration, or related field.
• 2–3 years of experience in Administration and Accounts.
• Experience in NGO/Social Sector preferred.
• Required SkillsExcellent skills of Tally, Excel, Google Sheets, and MS Office.
• Understanding of basic accounting principles and bookkeeping.
• Strong documentation and record-keeping skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information responsibly.