Office Admin Assistant

Office Administrator – Facility & OperationsLocation: Pimpri-Chinchwad, Pune

Employment Type: Full-time

About the Role : We are looking for an organised, responsible and hands-on Office Administrator to take care of the day-to-day functioning of our office and facility.

The role is primarily focused on office administration, facility management and coordination, along with some basic billing and accounting data-entry work.

Key ResponsibilitiesOffice & Facility Administration

• Take responsibility for the smooth day-to-day functioning of the office/facility.
• Coordinate housekeeping, maintenance, repairs and other facility-related requirements.
• Manage office supplies, stationery and general consumables.
• Coordinate with vendors, service providers and other external agencies.
• Maintain records of office assets, equipment and documents.
• Handle courier, dispatch, incoming/outgoing documents and general office correspondence.
• Monitor routine facility expenses and requirements.
• Ensure the office is properly maintained and operational.
• Handle other day-to-day administrative tasks as required by management.

Basic Billing & Accounts Support

• Generate sales invoices/bills on a daily basis.
• Enter basic sales, purchase, expense and payment transactions.
• Maintain basic records of customer and vendor transactions.
• Update payment/bank entries and maintain supporting documents.
• Maintain petty cash and expense records.
• Share required information and documents with the outsourced accountant/CA.
• No advanced accounting, GST or taxation work is involved.

General Coordination

• Follow up with vendors and service providers for routine requirements.
• Coordinate internally with different team members for administrative needs.
• Assist management with routine operational and administrative tasks.
• Maintain proper filing and documentation.
• Candidate ProfileGraduate preferred.
• 0-3 years of experience in office administration, facility coordination or a similar role.
• Basic computer knowledge with good working knowledge of MS Excel/Google Sheets.
• Basic knowledge of invoicing and accounting software such as Tally is an advantage, but advanced accounting knowledge is not required.
• Good communication and coordination skills.
• Should be organised, dependable and comfortable taking responsibility for routine tasks.
• Should be willing to handle a variety of administrative responsibilities independently.
• Candidates from Pimpri-Chinchwad and nearby areas preferred.

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