Executive Secretary

Roles & Responsibilities is for Indian Red Cross Society in Rasta Peth

Administration: - Handle correspondence, meetings, payments, records & stakeholder liaison under the Hon. Secretary/Executive Committee's approval. Draft out agendas, minutes etc as may be required for weekly meetings. Coordinate with committee members for all such meetings. Proficient yourself at holding online meetings with video conferencing etc.

Communication: - Manage emails & daily correspondence, ensure timely replies, compliance & organized filing for quick retrieval.

Staff & Operations: - Coordinate with all staff, security cleaning staff & drivers. Implement SOPs for all Pune post. Report irregularities in work/finances to Hon. Secretary/Executive Committee.

Finance & Assets: - Verify donations, donations boxes, cash collections against receipts & case papers. Conduct physical verification of assets/consumables, reports discrepancies. Ensure bio-medical waste disposal as per Govt./P.M.C. norms. To approve all kind of payments after due scrutiny/consultation.

Premises & Equipment: - Oversee cleanliness, civil work, utilities, hygiene, sanitation & equipment upkeep. Monitor annual maintenance contracts.

Medical & Patient Services: - Review applications for free/concessional treatment & recommend concessions. Ensure secure maintenance & filing of case papers. Coordinate ambulance operations including drivers, charges & repairs.

External Relations & Fundraising: - Liaise with PMC, Pune Cantonments Boards, FDA, Health Dept. & other institutions. Approach industries, corporates, & trusts for funds, ensure timely acknowledgement of donation.

Programs & Outreach: - Organize meetings & circulate minutes. Promote diagnostic services & coordinate blood donation camps.

General: - Escalate staff grievances with recommendations. Comply with instructions of Hon. Office Bearers. Perform any other duties essential for smooth functioning of the Society.