Back Office Executive

Job ResponsibilitiesWe are looking for a responsible and computer-savvy Back Office Executive to handle billing, tender-related work, Excel data management and general office coordination.

The key responsibilities will include:

• Preparing sales invoices and maintaining billing records.
• Entering and maintaining purchase, sales and stock-related data.
• Checking and monitoring Government, GeM and institutional tenders.
• Reviewing tender documents and identifying important requirements such as quantity, closing date, eligibility, EMD, PBG, delivery period and required documents.
• Maintaining tender details and deadlines in Excel.
• Preparing quotations, comparative statements and other tender-related documents.
• Maintaining Excel sheets for orders, quotations, pending supplies, payments and other business records.
• Handling day-to-day email communication with customers, suppliers and institutions.
• Preparing and sending professional emails and quotations.
• Coordinating with suppliers regarding availability, rates, delivery and pending orders.
• Maintaining proper digital and physical records of bills, purchase orders, tenders and correspondence.
• Supporting day-to-day back-office operations of the pharmaceutical distribution business.
• Required SkillsGood working knowledge of MS Excel is essential.
• Knowledge of VLOOKUP/XLOOKUP, SUMIF, Filters, Sorting, Pivot Tables and basic Excel formulas will be preferred.
• Good knowledge of MS Word, PDF and email communication.
• Good written and spoken English communication.
• Ability to understand tender documents and extract important information.
• Good typing speed and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Responsible, organized and willing to learn.
• Preferred CandidateGraduate – B.Com / BBA / Any Graduate preferred.
• Candidates with experience in pharmaceutical, medical, hospital, government tender, GeM, billing or back-office work will be preferred.
• Female candidates looking for a stable full-time back-office position are encouraged to apply.

ImportantCandidates must have good practical knowledge of Excel and basic English email drafting.

The role is primarily office-based back-office work involving billing, tender checking, Excel management, documentation and coordination.

• Job Location: Pune