HR Admin Executive

Key Responsibilities

1. Recruiting & Talent Sourcing

• Job Posting: Publish and manage active job openings on portals like LinkedIn, Indeed, and local job boards.
• Resume Screening: Filter incoming applications to match candidates against specific job criteria and coordinate initial phone screenings.
• Interview Scheduling: Act as the main point of contact for candidates, coordinating interview schedules with internal hiring managers.
• Onboarding: Prepare offer letters and employment contracts, and manage the documentation process for day-one readiness.

2. Daily Attendance & Leave Tracking

• Attendance Monitoring: Review and maintain daily attendance logs via biometric systems, login registers, or HR software.
• Leave Management: Track and process employee leave applications, calculating late arrivals, sick leaves, and paid time off (PTO).
• Payroll Input: Compile and share verified monthly attendance summaries with the finance/payroll team to ensure accurate salary processing.

3. Office Administration

• Vendor Management: Act as the primary point of contact for office vendors, including internet providers, housekeeping, security, and maintenance teams.
• Facility Upkeep: Ensure the office floor, meeting rooms, and pantry are clean, stocked, and fully functional daily.
• Inventory & Supplies: Manage and order office stationery, pantry supplies, and necessary administrative equipment.
• Front Desk Duties: Greet incoming guests, manage physical mail/couriers, and route calls or inquiries appropriately.

Requirements & Qualifications

• Experience: 1–3 years of experience handling recruitment, general HR operations, or office administration.
• Education: Graduate degree in Human Resources, Business Administration, or a related field.
• Technical Skills: Proficiency with MS Office / Google Workspace (especially Excel/Sheets for attendance data) Soft Skills: excellent verbal and written communication