Secretary / Executive Assistant

Job description:

Executive Assistant to the CEO

Location: Fort,Mumbai.

Job Type: Full-time

Reporting To: Founder & CEO

Experience Required: 3–7 Years

About the Role

We are looking for a highly organized, analytical, and proactive Executive Assistant to the CEO who can act as the CEO's trusted right hand. This role goes beyond calendar management—it requires someone who can coordinate across departments, track business performance, ensure accountability, and drive execution of key initiatives.

If you enjoy working with numbers, managing multiple priorities, solving problems, and ensuring work gets completed on time, we'd love to hear from you.

Key ResponsibilitiesBusiness Performance & Analysis

Analyze weekly and monthly business reports from various departments.

Monitor KRAs, KPIs, and departmental performance.

Identify bottlenecks, delays, and operational gaps.

Prepare dashboards and management reports for the CEO.

Track action items from business review meetings.

Present concise summaries with recommendations.

Executive & Meeting Management

Manage the CEO's daily schedule and business calendar.

Organize internal management meetings and external stakeholder meetings.

Prepare meeting agendas and record Minutes of Meeting (MoM).

Follow up with department heads to ensure timely completion of action items.

Maintain an accurate CEO action tracker.

Calendar & Travel Coordination

Prioritize appointments and meetings.

Coordinate domestic travel and logistics.

Manage reminders and scheduling conflicts.

Plan and organize weekly priorities.

Cross-Functional Coordination

Work closely with:

Operations

Sales

Marketing

Finance

Human Resources

Projects

Distribution

Technology

Ensure commitments made by department heads are executed within agreed timelines.

Reporting & Documentation

Prepare and maintain:

Daily CEO Brief

Weekly Business Review Reports

Monthly KPI Dashboard

Priority Project Tracker

Pending Decision Register

Risk Register

Maintain important business documents including:

SOPs

Contracts

HR documentation

Investor presentations

Board papers

Strategy documents

Confidential records

Communication & Special Projects

Draft professional emails and business correspondence.

Prepare presentations and meeting notes.

Coordinate with vendors, partners, and external stakeholders.

Support strategic initiatives such as:

New business launches

Investor due diligence

Franchise expansion

Process improvement projects

Technology implementation

Required SkillsTechnical Skills

Advanced Microsoft Excel

Google Sheets

Microsoft PowerPoint & Word

ChatGPT and AI productivity tools

Data analysis and dashboard preparation

CRM systems

Project Management tools (Asana, ClickUp, Monday.com or similar)

Soft Skills

Excellent organizational and planning abilities

Strong analytical and problem-solving skills

Outstanding written and verbal communication

High level of ownership and accountability

Exceptional attention to detail

Ability to maintain confidentiality

Strong follow-up and coordination skills

Ability to work independently in a fast-paced environment.