Operations Executive

Department: Operations / Digital Transformation

Location: Jaipur

Employment Type: Full-Time

Experience: 1–3 Years

Reporting To: Operations Manager / Project Manager / Management

Job SummaryWe are looking for a proactive and tech-savvy AI Operations & Project Coordination Executive to support day-to-day operations, coordinate projects, streamline workflows, and implement AI-powered tools to improve productivity and efficiency.

The ideal candidate should be comfortable working with AI tools, project management platforms, documentation, data, team coordination, and process automation. The role requires strong organizational skills, attention to detail, communication abilities, and a willingness to learn emerging technologies.

• Key Responsibilities1. AI Operations & AutomationIdentify repetitive operational tasks that can be improved using AI and automation.
• Use AI tools such as ChatGPT and other productivity platforms for research, documentation, reporting, content generation, and workflow improvement.
• Assist in developing AI-based workflows, templates, prompts, and standard operating procedures.
• Monitor the effectiveness and accuracy of AI-generated outputs.
• Maintain organized libraries of AI prompts, templates, documents, and workflows.
• Explore new AI tools and recommend solutions that can improve team productivity.
• 2. Project CoordinationCoordinate multiple projects from initiation to completion.
• Create and maintain project timelines, task lists, priorities, and deadlines.
• Follow up with team members regarding pending tasks and deliverables.
• Track project progress and identify delays or operational bottlenecks.
• Organize project meetings and maintain meeting notes and action items.
• Ensure that assigned tasks are completed within agreed timelines.
• Escalate important delays, dependencies, or issues to management.
• 3. Team & Workflow ManagementCoordinate between different departments and team members.
• Maintain daily and weekly task trackers.
• Monitor workload, priorities, and task completion.
• Help establish efficient workflows and communication processes.
• Maintain project documentation and ensure information is easily accessible.
• Support management in implementing new processes and operational systems.
• 4. Reporting & Data ManagementPrepare daily, weekly, and monthly operational reports.
• Maintain project dashboards and performance trackers.
• Collect and organize data from different teams and platforms.
• Analyze basic operational data and highlight important trends or issues.
• Prepare management summaries and presentations when required.
• Ensure reports are accurate, updated, and submitted on time.
• 5. Documentation & SOPsCreate and maintain SOPs, checklists, process documents, and workflow guides.
• Document new processes and operational improvements.
• Maintain proper records of project decisions, requirements, and deliverables.
• Regularly review processes and suggest improvements.
• Required SkillsStrong knowledge of AI tools and productivity platforms.
• Good understanding of project coordination and task management.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Good analytical and problem-solving abilities.
• Proficiency in MS Excel/Google Sheets, Google Workspace and PowerPoint.
• Ability to work with project management tools such as Trello, Notion, ClickUp, Asana, or similar platforms.
• Ability to create effective AI prompts and workflows.
• Strong attention to detail.
• Ability to manage multiple tasks and deadlines simultaneously.
• Preferred SkillsBasic understanding of AI automation and no-code/low-code tools.
• Experience with workflow automation platforms such as Zapier, Make, or similar tools.
• Basic understanding of data analysis and dashboards.
• Experience working with CRM, ERP, or hospital/business management software.
• Basic knowledge of digital marketing or business operations will be an advantage.

Educational QualificationBachelor's degree in Business Administration, Computer Applications, Management, Operations, Digital Marketing, Information Technology, or a related field.

Experience1–3 years of experience in project coordination, operations, administration, digital operations, business support, or a technology-driven environment.

Freshers with strong AI-tool knowledge, excellent organizational skills, and relevant project experience may also be considered.

• Key Performance Indicators (KPIs)Project/task completion within deadlines.
• Accuracy and timeliness of reports.
• Team follow-up and coordination efficiency.
• Successful implementation of AI-based productivity improvements.
• Reduction in repetitive manual work.
• Quality and accuracy of documentation.
• Process improvement initiatives implemented.
• Timely identification and escalation of project issues.