Personal Assistant

Objectives of this role:

• Offer comprehensive assistance to Director
• Maintain clear communication channels throughout the office
• Provide administrative support as needed in coordination with support staff
• Assist with Client management and deliverable execution, coordinating with team to meet key goals
• Ensure client satisfaction with timely communications and product delivery
• Coordinate activities of a small team to ensure organized and efficient workflow

Responsibilities:

• Manage Director calendars to accurately assess availability
• Process executive communications and correspondence for key updates and inquiries
• Coordinate with clients to schedule meetings and post meeting follow up
• Assist with special projects as required in a support capacity
• Arrange travel and accommodations for Director
• Communicate in office with all levels of staff to ensure coordination
• Draft daily memos on business topics to executives, staff, and clients
• Daily report submission to Director as per the operation requirements

Skills and qualifications:

• Excellent verbal and written communications skills
• Experience working alongside others and offering support to achieve shared goals
• Experience in an office environment or other professional setting
• Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
• Ability to think proactively and show initiative
• Ability to exercise discretion with sensitive information, including client and employee data

Preferred qualifications:

• Expert proofreading and editing skills
• Familiarity with common office software
• Self-starter personality and intellectual curiosity
• Strong problem-solving ability
• Strong project management ability
• Comfort working with top-level managerial staff

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Food provided
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person