Executive Assistant

Job SummaryWe are hiring an experienced Executive Assistant for one of our clients. The ideal candidate will provide high-level administrative, organizational

The role requires excellent communication, planning, coordination, confidentiality, and time-management skills. The candidate will also act as a key point of contact between the Managing Director and internal and external stakeholders.

• Key ResponsibilitiesManage the Managing Director's daily, weekly, and monthly calendar and schedule.
• Coordinate and confirm meetings, appointments, and business commitments.
• Handle emails, phone calls, correspondence, and official communications.
• Draft professional emails, letters, reports, and other business documents.
• Organize management meetings, board meetings, and business review meetings.
• Prepare meeting agendas, presentations, and required documents.
• Attend meetings, prepare Minutes of Meeting (MOM), and follow up on action items.
• Prepare PowerPoint presentations, reports, and confidential documents.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, and travel documentation.
• Maintain confidential executive records, files, and important documents.
• Coordinate with different departments and follow up on pending tasks and deadlines.
• Support customer visits, plant visits, leadership conferences, and other executive events.
• Assist with VIP hospitality and executive-level events.
• Coordinate corporate social media updates and support company communication activities.
• Handle sensitive business information with complete confidentiality and professionalism.
• Support special projects and other responsibilities assigned by the Managing Director.
• Use AI productivity tools such as ChatGPT or Copilot for research, drafting, presentations, and meeting summaries.
• Required QualificationsBachelor's degree in Business Administration, Commerce, Management, or a related field.
• 5–8 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant.
• Experience supporting CXOs, Directors, or Managing Directors is preferred.
• Executive Assistant or Executive Secretary certification will be an added advantage.
• Required SkillsExcellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Excellent time management and planning skills.
• High level of confidentiality and integrity.
• Strong MS Office skills, especially Excel, PowerPoint, and Outlook.
• Excellent presentation and documentation skills.
• Strong interpersonal and coordination skills.
• Professional executive presence and etiquette.
• Ability to work under pressure and meet deadlines.
• Knowledge of travel coordination, visa processing, and documentation.
• Familiarity with Microsoft Teams, Google Workspace, and digital documentation tools.
• Ability to use AI productivity tools effectively.

Key SkillsExecutive Assistant | Executive Secretary | Personal Assistant | Calendar Management | Travel Management | Meeting Coordination | MS Excel | PowerPoint | Outlook | Documentation | MOM | Stakeholder Management | Confidentiality | Corporate Events | CXO Support | AI Tools