Office Coordinator

We require a dependable and proactive candidate for the Office Administrator and Coordinator position, and we are specifically looking for someone who can join our team immediately. Contact serious candidates only .

Job DescriptionOffice Coordinator – Dispatch & Inventory ManagementCompany: Romio Technologies Pvt. Ltd.

Location: Delhi NCR

Employment Type: Full-Time

Experience: 1–3 Years

Salary: As per experience and skill set

Job OverviewWe are looking for a responsible and organized Office Coordinator – Dispatch & Inventory Management to manage day-to-day office coordination, inventory records, dispatch activities, and coordination with internal teams, vendors, courier partners, and clients.

The ideal candidate should have good communication skills, basic computer knowledge, and hands-on experience in inventory management, dispatch coordination, stock handling, and documentation.

Key ResponsibilitiesInventory Management

• Maintain accurate records of all incoming and outgoing stock.
• Monitor inventory levels and ensure timely availability of required products/materials.
• Maintain proper stock registers and update inventory records regularly.
• Perform physical stock verification and reconcile stock with system records.
• Track serial numbers, product details, quantities, and accessories.
• Coordinate with the purchase and technical teams regarding stock requirements.
• Identify shortages, excess stock, damaged items, and discrepancies and report them to management.
• Ensure proper storage and organization of products and materials.

Dispatch Management

• Coordinate daily dispatches through courier, transporters, and delivery partners.
• Prepare and verify dispatch documents, delivery challans, invoices, packing lists, and other required paperwork.
• Ensure the correct product, quantity, and accessories are packed before dispatch.
• Maintain dispatch records and tracking details.
• Follow up with courier/transport partners regarding pending or delayed deliveries.
• Coordinate with the sales and service teams regarding dispatch schedules.
• Update the concerned team/client regarding dispatch and delivery status.
• Ensure proper packaging and handling of products to minimize damage during transportation.

Office Coordination

• Coordinate with Sales, Accounts, Service, Purchase, and Technical teams for day-to-day requirements.
• Maintain proper documentation and records related to stock, dispatches, and office activities.
• Handle routine office coordination and administrative tasks.
• Follow up on pending deliveries, material requirements, and internal requests.
• Maintain organized files, records, and reports.
• Assist management with daily operational updates and reports.
• Required SkillsGood knowledge of inventory and dispatch management.
• Basic to good knowledge of MS Excel and MS Office.
• Good written and verbal communication skills.
• Ability to maintain accurate records and documentation.
• Good coordination and follow-up skills.
• Ability to handle multiple tasks and work under deadlines.
• Attention to detail and responsibility towards stock/material.
• Basic knowledge of invoices, delivery challans, courier tracking, and stock registers.
• Ability to coordinate effectively with different departments and vendors.
• Preferred Candidate1–3 years of experience in office coordination, inventory, dispatch, warehouse coordination, or administration.
• Candidates with experience in IT hardware, electronics, LED/display products, POS machines, or technical products will be preferred.
• Should be comfortable working with Excel and maintaining daily reports.
• Should be organized, proactive, and able to take ownership of assigned responsibilities.
• Key Performance Areas (KRA)Accurate inventory records and stock reconciliation.
• Timely and error-free dispatches.
• Proper documentation of all inward and outward materials.
• Timely follow-up on deliveries and pending dispatches.
• Minimization of stock discrepancies and dispatch errors.
• Effective coordination with internal teams and external vendors.
• Daily/weekly inventory and dispatch reporting.