HR Admin Executive

We are looking for a proactive and detail-oriented HR Executive cum Administration Executive to manage day-to-day HR operations, drive hiring for the organization, and oversee general office administration. This role combines people-management, recruitment ownership, and facility-management responsibilities, suited to someone who can multitask and take end-to-end ownership.

Key Responsibilities

Hiring / Talent Acquisition (Hiring Manager Role)

• Own the end-to-end recruitment lifecycle: manpower planning, sourcing, screening, interviewing, and closing positions
• Partner with department heads to understand hiring needs, define job roles, and finalize job descriptions
• Build and manage a talent pipeline through job portals, social media, referrals, and consultants
• Plan and drive recruitment strategy in line with organizational growth and budget
• Coordinate and conduct interviews (screening rounds), and facilitate final interview panels with department heads
• Negotiate salary offers and drive candidates through to successful onboarding
• Track and report recruitment metrics (time-to-hire, cost-per-hire, offer-to-joining ratio)
• Manage relationships with recruitment agencies/consultants and negotiate terms
• Maintain a healthy candidate experience throughout the hiring process

Human Resources

• Handle onboarding and induction for new employees, including documentation and orientation
• Maintain and update employee records, HRMS data, and personnel files
• Process attendance, leave records, and assist with payroll inputs
• Support performance appraisal cycles and employee engagement activities
• Draft HR letters (offer, appointment, confirmation, relieving, experience letters)
• Ensure compliance with labor laws and company policies
• Address employee queries and assist in grievance handling
• Coordinate exit formalities, including full and final settlement

Administration

• Oversee office facility management, housekeeping, and maintenance
• Manage vendor relationships (stationery, pantry, courier, security, AMC contracts)
• Handle procurement of office supplies and equipment
• Coordinate travel bookings, accommodation, and logistics for employees
• Manage front-desk operations, visitor management, and office access control
• Ensure statutory compliance related to office premises (fire safety, licenses, etc.)
• Organize company events, meetings, and employee welfare activities
• Maintain records related to assets, insurance, and office expenses
• Support budget tracking for admin-related expenses
• Required Skills & QualificationsBachelor's degree in Human Resources, Business Administration, or related field (MBA/PGDM in HR preferred)
• 2–5 years of relevant experience in HR, recruitment, and/or administration roles
• Proven experience in end-to-end recruitment/talent acquisition
• Working knowledge of labor laws and statutory compliance
• Proficiency in MS Office (Excel, Word, PowerPoint), HRMS, and ATS/job portal tools (Naukri, LinkedIn, etc.)
• Strong organizational and multitasking abilities
• Excellent communication, interviewing, and negotiation skills
• Ability to handle confidential information with discretion
• Problem-solving mindset with a proactive approach
• Preferred AttributesPrior experience in a similar dual HR-Admin-Recruitment role
• Demonstrated success in closing niche/bulk hiring positions
• Familiarity with payroll processing tools
• Vendor negotiation experience
• Strong attention to detail and process orientation