Operation Executive

Job Description – Operations Executive

**Department:** Operations

**Job Type:** Full-Time

**Location:** Bengaluru - HSR Layout 

Job Summary

We are looking for a proactive and organized Operations Executive to manage hiring coordination, employee onboarding, training activities, and visit arrangements. The ideal candidate should have good communication, coordination, planning, and organizational skills to ensure smooth day-to-day operations.

 Key Responsibilities

**1. Hiring and Recruitment Coordination**

- Coordinate with HR and department heads to understand manpower requirements.

- Source candidates, schedule interviews, and follow up with applicants.

- Coordinate interview schedules and support the selection process.

- Maintain recruitment trackers and provide regular hiring updates.

**2. Employee Onboarding**

- Coordinate the onboarding process for new employees.

- Collect and verify employee documents and maintain employee records.

- Coordinate offer letters, joining formalities, and induction schedules.

- Ensure employees receive the necessary information, access, and resources to start their roles.

**3. Training and Development**

- Arrange training sessions for new joiners and existing employees.

- Coordinate with trainers, team leaders, and managers to schedule training programs.

- Track employee attendance, training completion, and feedback.

- Maintain training records and prepare regular training reports.

**4. Visit Planning and Coordination**

- Plan and arrange official visits, meetings, and site visits.

- Coordinate with internal teams and external stakeholders to finalize schedules.

- Manage travel arrangements, appointments, and other visit-related requirements as needed.

- Ensure all necessary arrangements are completed before the scheduled visit.

- Follow up after visits and maintain visit reports and records.

**5. Operations and Reporting**

- Maintain daily operational trackers, reports, and documentation.

- Coordinate with different departments to ensure smooth workflow.

- Monitor pending activities and ensure timely completion.

- Identify operational gaps and suggest improvements to increase efficiency.

 Required Skills

- Good verbal and written communication skills.

- Strong coordination, planning, and organizational abilities.

- Proficiency in MS Excel, Word, email, and reporting tools.

- Ability to manage multiple tasks and meet deadlines.

- Strong follow-up, problem-solving, and interpersonal skills.

- Willingness to travel for official visits, if required.

 Qualification and Experience

- Any graduate in any discipline.

- 06–2 years of experience in operations, recruitment coordination, onboarding, training, or administration is preferred.

- Freshers with good communication and coordination skills may also apply.

 Key Performance Indicators (KPIs)

- Timely completion of hiring coordination and onboarding activities.

- Effective scheduling and execution of training programs.

- Successful planning and coordination of official visits.

- Accurate maintenance of operational records and reports.

- Timely follow-up and closure of assigned tasks.