Office Administrator

Company: Urban & Landscape Design Studio (ULDS)

Location: E.C.C. Road, Whitefield, Bengaluru

Working Days: Monday to Friday

Working Hours: 9:00 AM – 6:30 PM

Joining: Immediate

Website: www.ulds.in

Job Description

ULDS is looking for a proactive and organised Office Administrator & HR Coordinator to manage daily office operations, recruitment coordination, accounts documentation, project administration, and digital marketing activities.

Key Responsibilities

Office Administration: Monitor attendance through Excel and biometric systems, coordinate monthly salary processing, and manage office supplies and IT infrastructure.

• Accounts & GST Coordination: Compile invoices and expense bills for the Chartered Accountant, maintain records, and assist with GST-related documentation.
• Recruitment & HR: Post vacancies on Naukri, Apna, LinkedIn, ArchiJobs and other portals; screen applications, coordinate with candidates, and schedule interviews.
• Project & Invoice Management: Maintain project contracts and deliverable records, raise invoices upon submission of deliverables, follow up on overdue payments, and track pending emails and project submissions.
• Email Marketing: Prepare and coordinate bulk email campaigns using Microsoft Word and Outlook.
• Social Media Management: Monitor daily posts on LinkedIn, Instagram, YouTube and Pinterest using content prepared by the internal team.
• Government Tenders & Empanelment: Prepare and submit applications, documents, and forms for government tenders and consultant empanelment.
• Required SkillsGood working knowledge of MS Excel, Word and Outlook.
• Experience in office administration, HR coordination, billing, or accounts support.
• Familiarity with the GST portal and invoice documentation.
• Knowledge of recruitment portals and interview scheduling.
• Basic understanding of social media management and email marketing.
• Good communication, follow-up, organisational, and time-management skills.
• Ability to manage multiple responsibilities independently.

How to ApplyInterested candidates may share their resume at career@ulds.in