Back Office Operations Executive

JOB TITLE: Back Office & Operations Executive

We are looking for a smart, responsible and hands-on person to assist with the day-to-day back-end operations of our business. The role involves handling multiple tasks across customer coordination, purchasing, product management and general office operations.

Key Responsibilities:

• Follow up with customers regarding enquiries, quotations and orders
• Prepare and send quotations to customers
• Maintain and update data in Excel
• Coordinate with suppliers for purchases and new orders
• Draft and send emails and purchase orders
• Measure products accurately and maintain product specifications
• Take clear photographs of products when required
• Maintain product information, pricing and related records
• Follow up internally on pending tasks and orders
• Assist with documentation and general office/back-end work
• Coordinate with different team members, customers and suppliers
• Handle other day-to-day operational tasks assigned as required

Skills Required:

• Good working knowledge of Microsoft Excel
• Comfortable using email, WhatsApp and basic computer applications
• Good written and verbal communication
• Organised and able to follow up consistently
• Attention to detail, especially with measurements, prices and documentation
• Willingness to learn and handle different types of work
• Ability to work independently and take responsibility for assigned tasks

Ideal Candidate:

We are looking for someone who is proactive, practical and flexible rather than someone restricted to a single type of work. The person should be comfortable handling different responsibilities depending on the requirements of the business.

Experience: 0–3 years; freshers with the right attitude can also apply.

Role: Full-time

Department: Operations / Back Office