Executive Support Associate

Executive Support Associate

Job Description

          Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment, and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment.

          Responsibilities

          •     Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls

          •     Assisting with miscellaneous administrative tasks 

          •     Arranging conference calls, video conferences or data conferences

          •     Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures

          •     Proactive calendar management. Assisting with calendaring/scheduling of appointments

          •     Coordinating work with internal and external third-party suppliers at the request of the executive or supervisor

         Job Qualifications

          Skills and Experience:

          •     Fluent in English, both verbal and written

          •     Administrative experience is an advantage

          •     Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams)

          •     Critical and analytical thinking

          •     Creative and proactive problem solving

          •     Professional communication (written and verbal) and interpersonal skills

          •     Excellent customer service skills

          •     Strong organizational, multi-tasking, and time-management skills

          •     Stress resistance 

          •     Flexibility