Travel Desk Coordinator

Company: Jeena Sikho Lifecare Ltd.

Designation: Travel Desk Senior Executive / Corporate Travel Coordinator

Department: HR / Administration & Operations

Location: Head Office, Zirakpur

Reports To: HR Head / Admin Manager

Job Type: Full-Time

Experience: 3–5 Year

Job Summary

We are looking for an organized and detail-oriented Travel Desk Senior Executive to manage end-to-end corporate travel arrangements, including ticket and hotel bookings, cab coordination, travel expense verification, employee allowances, reimbursements, cash advances, and expense settlements.

Key Roles & Responsibilities

1. Travel Management & Bookings

• Process employee travel requests as per company policy.
• Book flight and train tickets, hotels, and local/outstation cabs.
• Handle cancellations, rescheduling, and last-minute travel changes.
• Ensure cost-effective bookings and smooth travel arrangements.

2. Travel Expense & Bill Verification

• Verify travel bills, invoices, and receipts against company policies.
• Check supporting documents and identify discrepancies.
• Ensure accurate documentation before processing expenses.

3. Allowances & Reimbursements

• Calculate daily allowances and meal expenses as per company policy.
• Prepare reimbursement statements and coordinate with the Accounts/Finance team for timely payments.
• Resolve employee queries related to travel expenses.

4. Imprest & Cash Advance Management

• Manage travel advances and imprest accounts.
• Track employee advances and ensure timely expense settlement.
• Maintain accurate records of cash and digital payments.

5. Vendor Coordination & Reporting

• Coordinate with travel agencies, cab vendors, hotels, and other service providers.
• Maintain travel booking records and expense trackers.
• Prepare monthly reports on travel expenses, department-wise spending, and cost savings.
• Ensure compliance with company travel policies and approval processes.
• Required SkillsKnowledge of corporate travel booking portals and reservation systems.
• Good command of MS Excel and expense tracking.
• Understanding of bills, invoices, reimbursements, and basic accounting.
• Knowledge of imprest and cash advance management.
• Strong communication, coordination, and negotiation skills.
• High attention to detail and ability to manage multiple requests.

Qualification & Experience

• Graduate in any discipline; B.Com or Business Administration preferred.
• 3–5 years of experience in corporate travel management, travel desk operations, administration, or expense processing.
• Experience handling employee travel bookings, bill verification, and expense settlements will be preferred.