Personal Secretary

PERSONAL / EXECUTIVE ASSISTANTWe are looking for a smart, confident, responsible and well-presented Personal / Executive Assistant to provide day-to-day professional support to the Director.

The role requires someone who is flexible with travel, comfortable handling calls and coordination, organised, discreet, and able to manage responsibilities independently.

• Key ResponsibilitiesHandle and manage business and important personal calls, messages and follow-ups.
• Maintain the Director’s daily schedule, appointments, meetings and reminders.
• Coordinate with clients, business associates, staff and other stakeholders.
• Manage WhatsApp, email and routine business communication professionally.
• Arrange and coordinate domestic and international travel, including flights, hotels, transport, meetings and itineraries.
• Must be comfortable travelling anywhere in India and abroad whenever required for official/business purposes.
• Accompany the Director on business trips, meetings, events and official engagements when required.
• Maintain important documents, records, contacts and confidential information.
• Follow up with staff, clients and associates on pending work and deadlines.
• Assist in preparing basic reports, presentations, meeting notes and business correspondence.
• Handle multiple tasks and changing priorities efficiently.
• Take ownership of assigned work and provide regular updates without requiring constant supervision.
• Candidate ProfileFemale candidate preferred.
• Graduate preferred.
• Good communication skills in Hindi and English; Punjabi would be an advantage.
• Comfortable with smartphones, WhatsApp, email, MS Office/Google Workspace and basic computer work.
• Smart, confident, adaptable and solution-oriented personality.
• Mature and professional outlook with the ability to comfortably interact with people from different backgrounds.
• Flexible regarding working hours and travel schedules when business requirements demand it.
• Strong sense of confidentiality, professionalism and personal boundaries.
• Valid passport or willingness/eligibility to obtain one for international business travel.
• Previous experience as a Personal Assistant, Executive Assistant, Office Coordinator or similar role will be preferred.

ImportantThis is a professional Personal/Executive Assistant position involving office coordination, communication and business travel. The selected candidate will be required to work closely and continuously with the Director (on-call/on-duty basis as per requirement) and should be comfortable with a dynamic work environment and occasional changes in schedules.

Job Type: Full-Time

Travel: India & International – As Required

Salary: Negotiable, depending on experience and capabilities

Location: Always with Director (Travel-Based / On-Field Role)

Interested candidates may send their CV, recent professional photograph and brief introduction for consideration.