Human Resource Manager

ROLES & RESPONSIBILITIESA. Manpower Planning & Recruitment

• Identify manpower requirements for Production, Quality Control, Maintenance, Stores, Dispatch, Security, Sales and Administration.
• Manage recruitment, interviews, selection, joining formalities and employee onboarding.
• Issue appointment letters, offer letters, confirmation letters and other employment documents as authorized.
• Maintain department-wise manpower plans and vacancy records.
• Coordinate with department heads to ensure adequate manpower in every shift.

B. Attendance, Leave & Shift Management

• Monitor daily attendance, late coming, absenteeism, overtime, weekly offs and leave records.
• Maintain biometric/manual attendance and shift-wise manpower records.
• Prepare daily attendance and absenteeism reports.
• Follow up on unauthorized absence and obtain explanations from employees.
• Verify attendance records before submitting payroll inputs.

C. Payroll, Salary & Incentive Coordination

• Prepare monthly salary inputs, attendance summaries, overtime and leave adjustments.
• Verify approved incentives, increments, deductions, advances and other salary adjustments.
• Coordinate with Accounts/Finance for timely salary payments.
• Maintain salary revision, payroll and employee compensation records.
• Support full and final settlement calculations and related documentation.

D. Statutory Compliance & Labour Law

• Coordinate applicable EPFO, ESIC, Labour Welfare Fund, bonus, gratuity and other statutory requirements.
• Monitor applicable registrations, licences, returns, challans, payments and compliance due dates.
• Maintain statutory registers and employee-related compliance records.
• Coordinate with labour-law consultants, auditors and government authorities.
• Support factory inspections, labour inspections and compliance audits.
• Ensure applicable legal requirements are followed according to the establishment's coverage and eligibility.

E. Employee Relations & Discipline

• Maintain discipline, punctuality, professional conduct and adherence to company policies.
• Handle employee grievances, complaints and workplace disputes.
• Issue warning letters, show-cause notices, absenteeism notices and other HR communications as authorized.
• Coordinate performance appraisals, increments, promotions and employee engagement.
• Maintain records of disciplinary actions and management decisions.
• Escalate serious misconduct and unresolved employee issues to management.

F. Plant Administration & Facilities

• Manage general administration, office facilities, employee welfare and administrative requirements.
• Supervise housekeeping, sanitation, washrooms and common areas.
• Coordinate uniforms, ID cards, PPE, office supplies and employee facilities.
• Monitor canteen, transport, accommodation and contractor services, wherever applicable.
• Coordinate administrative purchases and service providers within approved budgets.
• Ensure the plant environment remains clean, organized and suitable for food and beverage manufacturing.

G. Security & Gate Management

• Supervise security guards and gate-entry procedures.
• Ensure proper visitor, employee, contractor and vehicle registers are maintained.
• Monitor inward and outward movement of raw materials, packaging materials and finished goods in coordination with Stores and Dispatch.
• Ensure material gate passes, vehicle details and authorized exit documentation are verified.
• Conduct security checks and review guard attendance and duty deployment.
• Report theft, unauthorized movement, security breaches and suspicious activities to management.

H. Employee Safety, Hygiene & Training

• Coordinate employee induction, safety training and workplace awareness programmes.
• Ensure employees follow applicable personal hygiene and cleanliness requirements.
• Coordinate fire safety drills, emergency procedures and PPE compliance with responsible departments.
• Maintain training, induction and safety-awareness records.
• Coordinate with Production, Quality and Safety teams regarding employee hygiene and workplace practices.
• Ensure incidents and unsafe practices are reported to the concerned authority.

I. Employee Documentation & HR Records

• Maintain employee personal files, identity proofs, joining documents and emergency contact details.
• Maintain appointment, confirmation, transfer, promotion, increment and separation records.
• Update employee master data and department-wise manpower records.
• Maintain leave, attendance, training, disciplinary and appraisal records.
• Ensure confidentiality and authorized access to employee information.
• Keep HR documentation updated for internal reviews and audits.

J. Resignation, Release & Full and Final Settlement

• Process resignations, notice periods, handovers and employee clearances.
• Coordinate the return of company property, ID cards, uniforms and other assets.
• Prepare relieving letters, experience certificates, no-dues documents and release letters as authorized.
• Coordinate full and final settlement with Accounts/Finance.
• Maintain exit records and conduct exit interviews where required.

K. Coordination with Departments

• Coordinate with Production for shift manpower and worker availability.
• Coordinate with Quality Control for employee hygiene and training requirements.
• Coordinate with Stores and Dispatch for material movement and security documentation.
• Coordinate with Maintenance and Safety personnel for workplace safety and facilities.
• Coordinate with Accounts/Finance for payroll, reimbursements, deductions and statutory payments.
• Coordinate with Sales and other departments for attendance, recruitment and employee-related matters.
• Communicate management instructions to the concerned departments and follow up on implementation.

L. HR Reporting & Management MIS

• Prepare daily attendance and manpower reports.
• Prepare monthly payroll inputs, overtime summaries and manpower cost reports.
• Maintain recruitment, vacancy, employee turnover and absenteeism reports.
• Track statutory compliance deadlines and pending documentation.
• Submit HR/Admin status reports to management within prescribed timelines.
• Maintain records of administrative expenses and approved manpower-related costs.

1. 3. KEY PERFORMANCE INDICATORS (KPI)Timely availability of required manpower.
2. Accurate daily attendance and leave records.
3. Timely and accurate monthly payroll inputs.
4. Completion of applicable statutory compliance within due dates.
5. Timely closure of approved recruitment requirements.
6. Complete and updated employee documentation.
7. Proper security registers and authorized material movement.
8. Effective handling of absenteeism and employee grievances.
9. Maintenance of plant housekeeping and employee hygiene standards.
10. Timely submission of daily, weekly and monthly HR reports.
11. Proper tracking of employee separation and full and final settlements.
12. Compliance with company policies and management instructions.

4. DAILY, WEEKLY & MONTHLY ACTIVITIESDaily Activities

• Check attendance, absenteeism and shift-wise manpower.
• Follow up on late coming and unauthorized absence.
• Monitor security, housekeeping and general administration.
• Resolve employee-related issues and coordinate with department heads.

Weekly Activities

• Review recruitment and manpower shortages.
• Check pending employee documents and HR records.
• Review security deployment, housekeeping and administrative issues.
• Report significant HR concerns to management.

Monthly Activities

• Finalize attendance and payroll inputs.
• Verify overtime, approved incentives and salary adjustments.
• Review applicable statutory compliance and upcoming due dates.
• Submit HR MIS, manpower reports and administrative expense summaries.
• Review employee performance, vacancies and manpower requirements.
• 5. QUALIFICATION & EXPERIENCEGraduate in HR, Business Administration or a related discipline.
• MBA/PG Diploma in Human Resources preferred for managerial positions.
• Relevant HR/Admin experience, preferably in manufacturing, FMCG or the beverage industry.
• Working knowledge of attendance systems, payroll coordination, MS Excel, Word and email.
• Knowledge of applicable labour compliance, employee documentation and HR processes.
• Strong communication, coordination, organizational and problem-solving skills.

6. AUTHORITY & ACCOUNTABILITYThe HR Executive/HR Manager shall implement approved HR policies, maintain HR and administration records, coordinate employee-related activities, monitor compliance deadlines and report irregularities to management.

Recruitment approvals, salary revisions, disciplinary decisions, expenditure and other financial or employment commitments shall be made only within the authority delegated by management.

The position is accountable for the accuracy of HR records, timely reporting, proper coordination, confidentiality and effective implementation of assigned responsibilities.