Office Assistant

The Office Assistant will support day-to-day administrative and coordination activities of the workshop. The role involves maintaining records, preparing documents, coordinating with technicians and vendors, updating ERP systems, and ensuring smooth workshop operations.

• Key ResponsibilitiesMaintain workshop records, files, and documentation.
• Prepare and update work orders, service reports, and maintenance records.
• Enter and update data in ERP/Excel systems accurately.
• Coordinate with mechanics, drivers, vendors, and fleet executives regarding maintenance activities.
• Track spare parts requirements and maintain stock-related records.
• Raise purchase indents and follow up on quotations and deliveries.
• Prepare job cards and maintain vehicle service history.
• Handle inward and outward correspondence, emails, and courier dispatches.
• Maintain attendance and daily activity records of workshop staff.
• Generate daily, weekly, and monthly reports for management.
• Ensure proper filing of invoices, bills, and supporting documents.
• Support compliance and audit-related documentation.
• Perform other administrative duties assigned by the Workshop Manager.

Required Qualifications

• Any Graduate / Diploma holder.
• 1–3 years of experience in administration, workshop, or maintenance support.
• Freshers with good computer knowledge may also be considered.