Accountant

JOB DESCRIPTION – ACCOUNTANT

Company: CK INSTO PVT LTD

Job Title: Accountant – Accounts, Banking & Compliance

Department: Accounts & Finance

Location: 301, 302 & 303, Yogi Florencia, Besides Voltamp Company, Makarpura Road, Himmat Nagar, Maneja, Vadodara, Gujarat – 390013, India

Reports To: Director

Employment Type: Full-time

Experience: 2–5 years of relevant experience in accounting, finance, taxation, and banking documentation, preferably in a manufacturing or engineering company.

1. Job Summary

CK INSTO PVT LTD is looking for a responsible, detail-oriented, and experienced Accountant to manage the company's day-to-day accounting activities, financial records, banking operations, statutory compliance, import-export documentation, and payment follow-ups.

The candidate will be responsible for maintaining accurate books of accounts, recording purchase and sales invoices, preparing e-way bills, coordinating dispatch-related documentation, monitoring customer receivables and vendor payments, handling banking activities, and coordinating with the company's Chartered Accountant (CA) for tax returns and statutory filings.

The role also includes managing import and export documentation, bank guarantees, advance bank guarantees, bank visits, and coordination with internal departments for accounting and attendance-related records.

The primary objective is to ensure accurate accounting, timely collections, proper financial documentation, and smooth execution of all accounts and banking activities.

2. Key Responsibilities

A. Day-to-Day Accounting & Bookkeeping

• Record all purchase invoices, supplier bills, expense bills, and other financial transactions in the accounting software.
• Prepare and record sales invoices, credit notes, debit notes, and related accounting entries.
• Maintain accurate books of accounts, including the purchase register, sales register, cash book, bank book, and general ledger.
• Verify purchase invoices against purchase orders, delivery challans, and goods received records.
• Maintain proper documentation for all accounting transactions.
• Reconcile ledger accounts and identify discrepancies.
• Maintain records of advances, expenses, outstanding payments, and receipts.
• Ensure that all accounting entries are accurate and updated on time.

B. Sales Invoicing, E-Way Bills & Dispatch Coordination

• Prepare sales invoices, delivery challans, and other sales-related documents.
• Generate e-way bills as applicable under GST regulations.
• Coordinate with the dispatch and logistics teams to ensure the accuracy of invoice and shipment details.
• Maintain records of dispatched goods, including invoice numbers, dispatch dates, transport details, and delivery status.
• Track customer receipt acknowledgements and proof of delivery, wherever applicable.
• Follow up internally for pending delivery confirmations and dispatch documents.
• Maintain proper documentation for domestic and export dispatches.

C. Customer Payment Follow-Up & Receivables Management

• Maintain an updated record of customer outstanding payments.
• Follow up with customers for payment collection through email, telephone, and WhatsApp.
• Prepare and circulate customer outstanding reports and ageing reports.
• Monitor due dates and overdue invoices.
• Coordinate with the sales team and Director regarding delayed payments and collection issues.
• Record customer receipts and adjust them against the appropriate invoices.
• Maintain accurate customer ledgers and resolve discrepancies in payment records.
• Submit regular reports on pending payments and expected collections to the Director.

D. Vendor Payments & Purchase Accounting

• Maintain an updated record of supplier bills and outstanding vendor payments.
• Track vendor payment due dates and prepare payment schedules.
• Coordinate with the purchase department to verify bills, purchase orders, and goods receipt records.
• Update vendor payment status after payments are processed.
• Maintain records of advance payments, balance payments, and payment confirmations.
• Coordinate with the Director and accounts team to ensure timely payments according to approved payment terms.
• Reconcile vendor statements and resolve differences in balances.
• Maintain proper records of payment advice, bank transaction references, and supporting documents.

E. Banking Operations & Bank Visits

• Handle routine banking activities related to the company's accounts.
• Visit banks when required for documentation, submission of forms, collection of documents, and other account-related work.
• Coordinate with bank officials regarding transactions, documentation, account statements, and other banking requirements.
• Maintain records of bank transactions, bank charges, loan-related documents, and financial correspondence.
• Perform regular bank reconciliations and investigate unmatched transactions.
• Coordinate with the bank for payment processing, remittances, and other approved financial transactions.
• Maintain proper records of bank submissions, acknowledgements, and pending requirements.
• Assist the Director with routine banking and finance-related documentation.

F. Import & Export Documentation

• Prepare, verify, and maintain import and export documentation in coordination with the relevant departments.
• Coordinate with freight forwarders, customs brokers, banks, and logistics partners as required.
• Maintain import purchase records, overseas supplier invoices, shipping documents, and payment records.
• Maintain export invoice records, packing lists, shipping documents, and related commercial paperwork.
• Coordinate documentation for import payments and export receipts with the bank.
• Assist in preparing documents required for customs clearance, foreign remittances, and export proceeds realization.
• Maintain records of applicable shipping bills, bills of entry, bank realization documents, and other relevant documents.
• Coordinate with the concerned professionals or service providers for applicable compliance requirements.
• Ensure that import-export documentation is complete, accurate, and properly filed.

G. Bank Guarantees & Advance Bank Guarantees

• Handle documentation for Bank Guarantees (BG) and Advance Bank Guarantees (ABG).
• Coordinate with the Director and bank officials for BG/ABG applications, renewals, amendments, and cancellations.
• Prepare and submit the supporting documents required by the bank.
• Maintain a register of all issued bank guarantees, including amounts, beneficiaries, issue dates, expiry dates, and claim periods.
• Track renewal deadlines and ensure timely reminders to the Director.
• Maintain records of bank guarantee charges, margin money, security documents, and related correspondence.
• Follow up with banks for issuance, amendments, releases, and closure of guarantees.
• Ensure that all BG/ABG documents are properly filed and readily available when required.

H. GST, TDS, Taxation & Statutory Compliance

• Maintain accounting records required for GST, TDS, and other applicable statutory compliances.
• Coordinate with the company's Chartered Accountant for GST returns, TDS returns, income tax returns, and other applicable filings.
• Provide invoices, ledgers, bank statements, purchase registers, sales registers, and other documents required by the CA.
• Verify accounting data and supporting documents before sharing them with the CA.
• Follow up with the CA regarding return preparation, filing status, payment due dates, and pending queries.
• Maintain records of GST input tax credit, output tax liability, TDS deductions, and applicable tax payments.
• Assist in reconciling GST records with books of accounts and relevant portal records.
• Maintain a compliance calendar and provide timely reminders for filing and payment deadlines.
• Keep records of filed returns, challans, acknowledgements, and tax-related correspondence.

I. Coordination with Chartered Accountant & Internal Departments

• Act as the primary coordination point between the company and its Chartered Accountant for routine accounting and compliance matters.
• Communicate with the CA to resolve accounting queries and arrange the required supporting documents.
• Follow up on pending return filings, tax payments, audit requirements, and financial statements.
• Coordinate with the bookkeeping team and attendance administrator to collect and verify attendance, salary-related, and other records required for accounts and payroll processing.
• Coordinate with the sales, purchase, production, dispatch, and HR/admin teams for relevant financial documentation.
• Verify that supporting documents are complete before accounting entries are finalized.
• Report accounting discrepancies, pending documentation, and financial matters requiring the Director's attention.

J. Financial Reporting & Record Management

• Prepare daily, weekly, and monthly reports as required by management.
• Prepare customer outstanding reports, vendor outstanding reports, bank balances, and payment schedules.
• Maintain cash flow records and provide updates on expected receipts and payments.
• Maintain organized digital and physical records of invoices, bank documents, tax filings, and financial correspondence.
• Assist in preparing monthly and annual financial information for management and the CA.
• Maintain confidentiality of all financial records and company information.
• Ensure that records are readily available for internal reviews, audits, and statutory requirements.

3. Qualifications & Skills

Education

• Bachelor's degree in Commerce (B.Com) is preferred.
• M.Com, relevant accounting qualifications, or practical accounting experience will be an advantage.

Experience

• 2–5 years of experience in accounting and finance.
• Experience in a manufacturing, engineering, trading, or export-oriented company will be preferred.
• Practical experience in GST, TDS, invoicing, bank reconciliation, and payment follow-ups is desirable.
• Experience with import-export documentation and bank guarantees will be an advantage.

Required Skills

• Good knowledge of accounting principles and bookkeeping.
• Working knowledge of GST, TDS, e-way bills, and applicable statutory compliance.
• Experience with accounting software such as Tally Prime or equivalent.
• Good working knowledge of Microsoft Excel, Word, and email communication.
• Ability to prepare and maintain accurate financial reports and registers.
• Strong follow-up, coordination, and documentation skills.
• Good written and verbal communication skills in English, Hindi, and Gujarati.
• Ability to communicate professionally with banks, vendors, customers, and the CA.
• Attention to detail, honesty, time management, and confidentiality.
• Willingness to visit banks and other offices whenever required.

4. Key Performance Indicators (KPIs)

Performance will be measured against agreed targets, including:

• Accuracy and timely completion of purchase and sales entries.
• Timely preparation of sales invoices and applicable e-way bills.
• Accuracy of customer and vendor ledger balances.
• Timely customer payment follow-ups and maintenance of outstanding reports.
• Timely updating of vendor payment records.
• Accuracy and timely completion of bank reconciliations.
• Timely submission of import-export and bank-related documentation.
• Proper tracking of BG/ABG expiry dates and renewal requirements.
• Timely coordination with the CA for GST, TDS, income tax, and other applicable filings.
• Timely preparation of management reports.
• Proper maintenance of accounting records and supporting documents.

5. Candidate Profile

The ideal candidate should be organized, trustworthy, proactive, and capable of independently managing the company's routine accounting, banking, documentation, and payment follow-up activities.

The candidate must be comfortable coordinating with customers, vendors, bank officials, the Chartered Accountant, and internal departments.

The person should be able to manage multiple accounting responsibilities, maintain accurate records, follow deadlines, and keep the Director informed about pending payments, compliance matters, and important financial updates.

Important: This is a comprehensive accounts and finance position. The candidate will be responsible for routine accounting, banking coordination, import-export documentation, BG/ABG documentation, payment follow-ups, and coordination with the CA. Statutory filings and specialized compliance work must be completed in coordination with the CA or other authorized professionals, wherever required.

6. Compensation & Benefits

• Salary: As per experience, qualifications, and suitability.
• Performance-based increments may be considered based on work quality and responsibilities.
• Opportunity to take ownership of the company's accounting and finance operations.
• Opportunity for professional growth within CK INSTO PVT LTD.

7. Application Process

Interested candidates may submit their updated CV highlighting their experience in accounting, GST, TDS, banking, import-export documentation, and financial reporting.

Company: CK INSTO PVT LTD

Website: www.ckinsto.com

Email: info@ckinsto.com

Mobile: 9558070694

Join CK INSTO PVT LTD and become a key part of our accounts, finance, and business operations team.

8. Company Overview

CK INSTO PVT LTD designs and manufactures mechanical, electrical, and electronic testing equipment in accordance with applicable national and international standards.

The company serves industrial customers with a range of electrical safety and testing solutions, including ingress protection (IP) testing equipment, cable testing equipment, switchgear testing equipment, testing panels, environmental testing chambers, and testing equipment for lugs, terminals, and connectors.

CK INSTO is committed to quality, technical excellence, customer satisfaction, and reliable service for domestic and international markets.

Website: www.ckinsto.com