Deputy Manager - Techno Commercial Procurement

Deputy Manager -Techno Commercial

Purchase Requisition (PR) Review:

 

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
• Provide support in identifying the type and method of procurement (depending on type of material / services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

 

Strategic Sourcing for Capex, Opex, Bulk Material & Services:

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement, or recommendations from other teams)
• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors.
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations/e-auction with shortlisted bidders
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

 

Contract Preparation and Order Placement: 

• Prepare contract document as per stated protocols & standard templates. 
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality.
• Maintain the contract document for future reference as per defined document management policy. 
• Send the contract to vendor and all identified stakeholders. 
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements.

Procurement through Rate Contracts:

 

• Based on purchase order history, prepare, review and issue rate contracts. 
• Prepare master outline agreement (OA) in ERP system based on rate contract.

Prepare PO / SO for procurement under valid rate contract

Post Order Management: 

 

• Prepare Billing Break Up and get it uploaded in SAP, if applicable
• Expediting of ordered materials for timely delivery.
• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery.
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
• Facilitate closure of contracts and take necessary actions.
• Manage inbound logistics services for other Ex-Works Domestic Supplies

Execute contingency plans in case of immediate business requirements

Supplier/ Vendor Identification and Onboarding:

 

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation.
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering, and project management & control departments.
• Check details of forms submitted by vendor for their completeness and validity of documents.
• Interact and take approval of Quality/ User/HSE department for vendor assessment if required. 
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor.
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP.

 

Supplier/ Vendor Performance Management: 

 

Contribute to performance evaluation, management, and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

 

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated.
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level.
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement. 

 

Supplier/ Vendor Engagement: 

 

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business. 

Data Analytics: 

 

• Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories. 
• Identify and seek opportunities to improve efficiency and value by analysing data. 
• Contribute to action planning and implementation based on data analytics performed for assigned categories.

Risk Management: 

 

• Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability. 
• Contribute to the preparation of risk mitigation plan and update of the category risk register. 

BE / B.Tech - Mechanical/Production/Electrical/C&I 

Essential Area of Expertise:   Techno-Commercial / Procurement Dept. of Power Plants, Oil & Energy, Steel, Cement etc.

Desired Area of Expertise: Techno-Commercial / Procurement Dept. of Power Plants, Oil & Energy, Steel, Cement etc. 

Experience Level

Mid Level